AI-Agents for Project Coordinators working with Google Contacts
Google Contacts, the address book built into Gmail, lets you keep track of all your contacts, see when you last interacted with them, and more.
List due proof reviews and the reviewers who need access.
Your production team gets a morning view of who can open today's and tomorrow's proofs, with clear flags for reviews that need a fix or manual check.
19 toolsCreate the job folder and send its link to the project lead.
Your project lead gets a construction project folder and its chat link after an award announcement, with any code or access questions called out.
10 toolsMake spoken project updates searchable in their original threads.
Your team can read and search voice messages in chat, with unclear words marked instead of guessed.
6 toolsMessage owners when a review handoff lacks a client decision question.
Your campaign owners get a prompt when a client review item lacks a decision question the client can answer.
12 toolsFile incoming team documents by project and flag unclear uploads.
Your project folders fill with clearly named work files, while unclear uploads stay in intake for your coordinator to review.
18 toolsAssign the original maker a task with the rejected PDF and reason.
Your makers get a rework task with the reviewed PDF and rejection reason, so the next revision starts from the right file.
5 toolsBring the revised drawing and old decision into a pending review.
Keep construction work from moving ahead on an outdated drawing decision. Your coordinator gets a linked review when a revision affects a change order.
8 toolsResume review handoffs only after the linked proof changes.
Your reviewer gets a reopened task only when the proof changes, with a deadline and links back to the proof and revision queue.
14 toolsLink the approved file in the campaign launch folder.
Your campaign team can find the file in the launch folder once a reviewer signs off, without chasing the handoff.
8 toolsAdd version-matched proof fixes to the maker's task checklist.
Your maker gets a clear fix checklist with reviewer marks linked to the proof revision they belong to.
9 toolsFill missing proof links in pending project approval tasks.
Your pending approval tasks have proof links and the latest saved version ready for reviewers each morning.
10 toolsAttach the verified proof revision to the approval task.
Your reviewer sees the current image or PDF proof link and revision on the task before deciding.
7 tools
