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Assign PDF Rework
Send rejected PDFs and review reasons to the original maker's task list
Use this Agent instantly or customize it - no programming needed
- Rejection alertRejection alert
Your review board alerts the Agent when an item changes to Rejected.
- Review itemReview item
Your review item names the original maker, rejection reason, and PDF version. Its link identifies the decision.
- Reviewed PDF detailsReviewed PDF details
Your PDF's filename, checksum, and link identify the exact file the reviewer considered.
- Maker assignment mappingMaker assignment mapping
Your setup links each review board maker to a collaborator in the rework project.
Your review board shows each rejection and the review details needed for the maker's task.
Your PDF storage tool gives the Agent the exact PDF's filename, checksum, and browser link.
- Handoff issueHandoff issue
Your coordinator gets the missing detail, PDF problem, or unmapped maker to resolve the handoff.
- Handoff issueHandoff issue
Your coordinator gets the missing detail, PDF problem, or unmapped maker to resolve the handoff.
- Handoff issueHandoff issue
Your coordinator gets the missing detail, PDF problem, or unmapped maker to resolve the handoff.
- PDF rework taskPDF rework task
Your maker gets a task linking the review and exact PDF. It includes the version and rejection reason.
Your task list puts the rework task in the maker's shared project.
This Agent starts when a review item becomes Rejected. It checks the PDF version and maker mapping. It assigns the maker a rework task with the PDF link and reason.
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Google DriveUsed as:
- Review board
Google Drive shows each rejection and the review details needed for the maker's task.
- PDF storage tool
Google Drive gives the Agent the exact PDF's filename, checksum, and browser link.
- Task list
Google Drive puts the rework task in the maker's shared project.
AirtableUsed as:
- Review board
Airtable shows each rejection and the review details needed for the maker's task.
- Task list
Airtable puts the rework task in the maker's shared project.
ClickUpUsed as:
- Task list
ClickUp puts the rework task in the maker's shared project.
Google ContactsUsed as:
- Review board
Google Contacts shows each rejection and the review details needed for the maker's task.
- PDF storage tool
Google Contacts gives the Agent the exact PDF's filename, checksum, and browser link.
- Task list
Google Contacts puts the rework task in the maker's shared project.
KintoneUsed as:
- Review board
Kintone shows each rejection and the review details needed for the maker's task.
- Task list
Kintone puts the rework task in the maker's shared project.
Made for your industry
Assign PDF Rework is made for businesses in these industries.
- Advertising and Marketing
Send rejected campaign PDFs back to their makers with the reason.
Show all Agents for the Advertising and Marketing industry - Construction
Put rejected submittal PDFs and reasons on maker task lists.
Show all Agents for the Construction industry - Graphic Design
Turn rejected design PDFs into rework tasks with the reason.
Show all Agents for the Graphic Design industry - Publishing
Put rejected publication PDFs and reasons on maker task lists.
Show all Agents for the Publishing industry - Architecture and Engineering
Return rejected drawing PDFs to their makers with the review reason.
Show all Agents for the Architecture and Engineering industry - Printing
Send rejected proof PDFs to their makers with the review reason.
Show all Agents for the Printing industry
Made for your role
Assign PDF Rework is made for people in these roles.
- Creative Operations Coordinator
Turn rejected creative PDFs into maker-assigned rework tasks.
Show all Agents for the Creative Operations Coordinator role - Editor
Return rejected PDF drafts to their makers with the review reason.
Show all Agents for the Editor role - Project Coordinator
Assign the original maker a task with the rejected PDF and reason.
Show all Agents for the Project Coordinator role - Art Director
Send rejected creative PDFs to their makers with the review reason.
Show all Agents for the Art Director role - Graphic Designer
Receive the rejected design PDF and reason in a rework task.
Show all Agents for the Graphic Designer role - Project Manager
Turn rejected PDF reviews into assigned rework tasks.
Show all Agents for the Project Manager role - Print Production Coordinator
Route rejected proof PDFs to their makers with the reason.
Show all Agents for the Print Production Coordinator role - Editorial Coordinator
Send rejected publication PDFs to their makers with the reason.
Show all Agents for the Editorial Coordinator role - Document Controller
Link the reviewed PDF to the original maker’s rework task.
Show all Agents for the Document Controller role - Writer
Receive the rejected PDF and reason in an assigned revision task.
Show all Agents for the Writer role - Architect
Receive rejected drawing PDFs in a rework task with the reason.
Show all Agents for the Architect role
Made for your department
Assign PDF Rework is made for people in these departments.
- Marketing
Send rejected campaign PDFs and reasons to their makers.
Show all Agents for the Marketing department - Editorial
Put rejected PDF drafts and reasons on writers' task lists.
Show all Agents for the Editorial department - Creative
Give makers a task with the rejected creative PDF and reason.
Show all Agents for the Creative department - Creative Operations
Route rejected creative PDFs into maker-assigned revision tasks.
Show all Agents for the Creative Operations department - Production
Put rejected production PDFs on makers' task lists with reasons.
Show all Agents for the Production department - Project Management
Assign PDF rework to the original maker after a rejection.
Show all Agents for the Project Management department - Design
Send rejected design PDFs to their makers with the reason.
Show all Agents for the Design department - Document Control
Link the exact rejected PDF and review reason in the maker's task.
Show all Agents for the Document Control department - Print Production
Return rejected proof PDFs to makers with the reason.
Show all Agents for the Print Production department
How Assign PDF Rework works
4 steps, in order, on every run.
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Read the rejected reviewRead the review for the original maker and rejection reason. Collect the PDF file ID and reviewed version label.
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Verify the PDF versionCheck the file's type and filename against the reviewed version. Hold the handoff and alert the coordinator if the file cannot be opened or does not match.
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Match the original makerMatch the review-board maker to a collaborator in the chosen rework project. Alert the coordinator if the mapping is missing.
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Create the rework taskCreate the maker's task in the chosen rework project. Link the review and PDF. Include the filename, checksum, version, and rejection reason.
How to Get Started
Connect the tools you already use, such as Google Drive, Airtable or ClickUp.
5 tools
- Choose the review board and identify its status, original maker, rejection reason, PDF file ID, and reviewed version label columns.
- Choose a shared maker rework project and map each review-board maker ID to that person's task-list collaborator ID.
- Keep each reviewed PDF as its own file in a folder the assigned maker can open, with the version label in its filename.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Assign PDF Rework:
You choose the review board, its review columns, and a shared rework project. You map each maker to a task-list collaborator.
The task links the file ID on the rejected review. Keep each version as a separate PDF with its version in the filename, in a folder the maker can open.
No. Your reviewer marks the review item Rejected and records the reason. The Agent handles the handoff after that decision.
Your coordinator gets the missing detail, file mismatch, or unmapped maker ID. No task is created until the issue is fixed.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
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