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Create Construction Project Folders

Set up awarded job folders and hand off their links to project leads

Use this Agent instantly or customize it - no programming needed

Set up an awarded job folder and handoff
Reads
  • award announcement
    award announcement

    Your award announcement identifies the job and may name its lead and access needs.

  • folder rules
    folder rules

    Your folder rules set the job name and approved sections.

  • existing job folders
    existing job folders

    Your existing job folders show whether this job already has a home.

  • folder sharing details
    folder sharing details

    Your folder sharing details show whether the project lead already has access.

  • lead access rules
    lead access rules

    Your access rules say what the lead needs and which sharing changes the Agent may make.

Project handoff chat
Project handoff chat

Your project handoff chat delivers award announcements and carries folder links or questions to the right person.
Project handoff chat
Shared drive
Shared drive

Your shared drive lets the Agent find job folders, add approved sections, and check links and access.
Shared drive
Is the job code or title missing or unclear?YesNo
Ask the announcer for the exact job code or title
Writes
  • setup question
    setup question

    Your announcer or coordinator gets the exact detail or blocked action needed to finish setup.

Do multiple folders match the job code?YesNo
Ask the coordinator which folder to use
Writes
  • setup question
    setup question

    Your announcer or coordinator gets the exact detail or blocked action needed to finish setup.

Reuse or create the job folder, add sections, and apply allowed access
Writes
  • job folder
    job folder

    Your job folder holds the approved sections without duplicates.

Did folder setup or permitted sharing fail?YesNo
Report the blocked action and include any folder link
Writes
  • setup question
    setup question

    Your announcer or coordinator gets the exact detail or blocked action needed to finish setup.

Is the project lead missing?YesNo
Ask the announcer who will lead the job
Writes
  • setup question
    setup question

    Your announcer or coordinator gets the exact detail or blocked action needed to finish setup.

Send the lead the folder link, ready sections, and any access question
Writes
  • lead handoff message
    lead handoff message

    Your project lead gets the folder link, ready sections, and any access question in chat.

This Agent starts when your team announces an award in the chosen chat channel. It checks the job details and existing folders, then adds missing sections. It sends the lead a link or asks the announcer for a missing detail.

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Slack
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Google Drive
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ClickUp
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Zoom
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Google Contacts
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Dropbox
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OneDrive
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Google Chat
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Microsoft SharePoint
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Chatwork
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Made for your industry

Create Construction Project Folders is made for businesses in these industries.

Made for your role

Create Construction Project Folders is made for people in these roles.

Made for your department

Create Construction Project Folders is made for people in these departments.

How Create Construction Project Folders works

5 steps, in order, on every run.

  1. Read the award announcementPick out the job code, title, lead, and access instructions from the chat message. Ask the announcer for any detail needed before setup.
  2. Find the job folderSearch your chosen job root by job code. Reuse a matching folder, or ask the coordinator to choose when several match.
  3. Build the folder structureCreate the job folder when needed. Add only missing sections from your chosen construction project folder structure.
  4. Check the lead's accessRead the folder link and sharing details. Grant lead access only when your setup rules allow it; flag anything unclear.
  5. Send the project lead a linkMessage the lead with the folder link and ready sections. Ask the announcer a focused question if setup cannot proceed.

How to Get Started

Connect your tools

Connect the tools you already use, such as Slack, Google Drive or ClickUp.

10 tools
Set your rules
  • Choose the award-announcement chat channel, authorized announcers, and wording that marks a construction job as awarded.
  • Choose the parent folder for awarded jobs and the rule for naming each job folder from its job code and title.
  • Provide the approved section names and order for contracts, drawings, permits, field reports, and closeout, including any approved BIM-specific subfolders.
  • Specify the project lead's required folder access, the sharing changes the Agent may make, and where to send questions when the lead is missing.
Launch the Agent

Use safe mode to approve every result before it goes out, or let the Agent run automatically.

FAQs

Frequently asked questions about the Create Construction Project Folders:

Can I use my construction project folder structure template?

Yes. You choose the section names, order, and any BIM subfolders during setup. The Agent uses that layout for awarded jobs.

What happens if the job code is missing?

The announcer gets a chat question asking for the exact code. You set the job naming rule during setup.

Will the project lead be able to open the folder?

You choose the lead's required access and permitted sharing changes. The Agent flags any unresolved access decision in chat.

What if the job folder already exists?

The Agent reuses a matching folder and adds only missing sections from your chosen layout. If several folders match, the coordinator gets a question before any changes.

What happens when the Agent is unsure?

It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.

Can I review its work?

Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.

What happens if I cancel?

The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.

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