AI-Agents for Project Coordinators working with ClickUp
ClickUp is an all-in-one app to plan, track, and manage your work in a beautifully intuitive environment.
Convert proof handoffs in chat into trackable review tasks.
Your reviewers get the proof and a clear question in chat, with an assigned task to track the deadline and delivered request.
8 toolsCreate missing project folders and flag unclear owners for review.
Your team gets new project folders and required sections, plus a chat update on names or owners that need a decision.
17 toolsShare a linked project file with the team and confirm it arrived.
Your team gets the file in the named channel with the requester's note. The requester gets a link or a clear reason it could not be shared.
7 toolsMark review cards when due dates move past the launch handoff.
See launch risks on your review cards when a changed deadline falls after the handoff on your calendar.
10 toolsAssign the original maker a task with the rejected PDF and reason.
Your makers get a rework task with the reviewed PDF and rejection reason, so the next revision starts from the right file.
5 toolsBring the revised drawing and old decision into a pending review.
Keep construction work from moving ahead on an outdated drawing decision. Your coordinator gets a linked review when a revision affects a change order.
8 toolsResume review handoffs only after the linked proof changes.
Your reviewer gets a reopened task only when the proof changes, with a deadline and links back to the proof and revision queue.
14 toolsLink the approved file in the campaign launch folder.
Your campaign team can find the file in the launch folder once a reviewer signs off, without chasing the handoff.
8 toolsAdd version-matched proof fixes to the maker's task checklist.
Your maker gets a clear fix checklist with reviewer marks linked to the proof revision they belong to.
9 toolsFill missing proof links in pending project approval tasks.
Your pending approval tasks have proof links and the latest saved version ready for reviewers each morning.
10 toolsShow proof access gaps on the review card before assignment.
Your review cards show whether outside reviewers can open the current proof, so access gaps surface before work reaches them.
9 toolsFlag file access blockers for the owner of each review card.
Your campaign card shows whether the assigned reviewer can open the linked file, so your team can fix sharing before requesting review.
7 tools
