AI-Agents for Project Coordinators in Approvals working with ClickUp

Email the current proof to its reviewer and note the revision sent.

Your reviewer gets the current image or PDF and a clear question. Your review card shows which revision you sent.

Works with19 tools

Keep reviewer decisions with the matching project proof card.

Your review cards show who made a proof decision and which file they saw. The reply time stays with the decision.

Works with14 tools

Route the current project proof by email with a review deadline.

Your reviewer gets the current proof and a clear decision deadline by email when a card is ready for review.

Works with16 tools

List due proof reviews and the reviewers who need access.

Your production team gets a morning view of who can open today's and tomorrow's proofs, with clear flags for reviews that need a fix or manual check.

Works with19 tools

Log review decisions on the task for the proof version seen.

Your approval task keeps the reviewer’s decision beside the proof version they saw, with a link back to their chat message.

Works with6 tools

Assign the original maker a task with the rejected PDF and reason.

Your makers get a rework task with the reviewed PDF and rejection reason, so the next revision starts from the right file.

Works with5 tools

Bring the revised drawing and old decision into a pending review.

Keep construction work from moving ahead on an outdated drawing decision. Your coordinator gets a linked review when a revision affects a change order.

Works with8 tools

Resume review handoffs only after the linked proof changes.

Your reviewer gets a reopened task only when the proof changes, with a deadline and links back to the proof and revision queue.

Works with14 tools

Link the approved file in the campaign launch folder.

Your campaign team can find the file in the launch folder once a reviewer signs off, without chasing the handoff.

Works with8 tools

Fill missing proof links in pending project approval tasks.

Your pending approval tasks have proof links and the latest saved version ready for reviewers each morning.

Works with10 tools

Show proof access gaps on the review card before assignment.

Your review cards show whether outside reviewers can open the current proof, so access gaps surface before work reaches them.

Works with9 tools

Flag file access blockers for the owner of each review card.

Your campaign card shows whether the assigned reviewer can open the linked file, so your team can fix sharing before requesting review.

Works with7 tools