- AI-Agent
- Ready to Run
Add Missing Project Folders
Check active projects, add required sections, and report gaps
Use this Agent instantly or customize it - no programming needed
- active projectsactive projects
Your project codes, names, and owners come from the active-project list.
- existing project foldersexisting project folders
Your current folder names and links show where each project already files work.
- folder naming patternfolder naming pattern
Your naming pattern tells the Agent how to name a project folder.
- required folder sectionsrequired folder sections
Your required sections define the subfolders every project needs.
- coordinators' channelcoordinators' channel
Your chosen channel tells the Agent where coordinators expect the weekly review.
Your shared drive supplies project and folder details, then holds new folders and sections.
- projects needing clarificationprojects needing clarification
Your coordinators see the project details that need their decision.
- new folder and section linksnew folder and section links
Your team gets links to project folders and sections added this week.
- weekly folder review messageweekly folder review message
Your coordinators get new links, open questions, failures, or a no-change result.
Your team chat app delivers the weekly folder links and questions to coordinators.
This Agent checks active projects against shared folders at the weekly review. It creates clear gaps, then sends coordinators links and questions.
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SlackUsed as:
- Team chat app
Slack delivers the weekly folder links and questions to coordinators.
AsanaUsed as:
- Shared drive
Asana supplies project and folder details, then holds new folders and sections.
ClickUpUsed as:
- Shared drive
ClickUp supplies project and folder details, then holds new folders and sections.
- Team chat app
ClickUp delivers the weekly folder links and questions to coordinators.
ZoomUsed as:
- Team chat app
Zoom delivers the weekly folder links and questions to coordinators.
TelegramUsed as:
- Team chat app
Telegram delivers the weekly folder links and questions to coordinators.
Microsoft TeamsUsed as:
- Team chat app
Microsoft Teams delivers the weekly folder links and questions to coordinators.
OneDriveUsed as:
- Shared drive
OneDrive supplies project and folder details, then holds new folders and sections.
Google ChatUsed as:
- Team chat app
Google Chat delivers the weekly folder links and questions to coordinators.
Microsoft SharePointUsed as:
- Shared drive
Microsoft SharePoint supplies project and folder details, then holds new folders and sections.
Microsoft Office 365Used as:
- Shared drive
Microsoft Office 365 supplies project and folder details, then holds new folders and sections.
RingCentralUsed as:
- Team chat app
RingCentral delivers the weekly folder links and questions to coordinators.
ChatworkUsed as:
- Team chat app
Chatwork delivers the weekly folder links and questions to coordinators.
BasecampUsed as:
- Shared drive
Basecamp supplies project and folder details, then holds new folders and sections.
- Team chat app
Basecamp delivers the weekly folder links and questions to coordinators.
WhopUsed as:
- Team chat app
Whop delivers the weekly folder links and questions to coordinators.
ConnecteamUsed as:
- Team chat app
Connecteam delivers the weekly folder links and questions to coordinators.
DialpadUsed as:
- Team chat app
Dialpad delivers the weekly folder links and questions to coordinators.
TwitchUsed as:
- Team chat app
Twitch delivers the weekly folder links and questions to coordinators.
Made for your industry
Add Missing Project Folders is made for businesses in these industries.
- Advertising and Marketing
Create missing folders for active client campaigns.
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Add missing production folders and report unclear project names.
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Create missing study folders for active research projects.
Show all Agents for the Market Research industry - Architecture and Engineering
Create missing design project folders and share their links.
Show all Agents for the Architecture and Engineering industry - Event Management
Set up missing event folders and send coordinators the links.
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Made for your role
Add Missing Project Folders is made for people in these roles.
- Project Coordinator
Create missing project folders and flag unclear owners for review.
Show all Agents for the Project Coordinator role - Project Manager
Keep active project folders ready and surface unclear ownership.
Show all Agents for the Project Manager role - Document Controller
Add missing project filing sections and report unresolved gaps.
Show all Agents for the Document Controller role
Made for your department
Add Missing Project Folders is made for people in these departments.
- Project Management
Create missing project folders and send coordinators the links.
Show all Agents for the Project Management department - Document Control
Add missing filing sections and flag unclear project names.
Show all Agents for the Document Control department
How Add Missing Project Folders works
4 steps, in order, on every run.
-
Review Active ProjectsRead the first sheet of your shared project list. Keep projects marked active, with their codes, names, and owners.
-
Compare Shared FoldersList folders under your chosen document root. Match them to active projects by code before checking names and required sections.
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Create Missing FoldersCreate missing project folders and required sections after checking for duplicates. Hold unclear matches for coordinator review.
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Report Results in ChatSend coordinators links to new folders and sections. Flag unclear project details or creation failures, or report no changes.
How to Get Started
Connect the tools you already use, such as Slack, Asana or ClickUp.
17 tools
- Choose Friday at 9 a.m. and the team's time zone for the weekly filing review.
- Choose the shared active-project list; keep its project code, name, owner, and active status in the first sheet.
- Choose the parent folder for project documents and define the folder naming pattern and required section names.
- Choose the coordinators' team chat channel for the weekly message.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Add Missing Project Folders:
Yes. You choose the document root, naming pattern, and required sections during setup.
Your coordinators get a specific question in chat, and the folder stays uncreated for this review.
Yes. Your coordinators receive a no-change result in their chosen chat channel.
The review runs every Friday at 9 a.m. in the time zone you choose. You also choose the project list and coordinators' chat channel.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
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