AI-Agents for Project Coordinators in Handoffs working with Google Drive
Pass on decisions, carry revision notes, open supplier setup. Every one is ready to run, and you can adjust it in plain language.
Prepare a fresh drawing review and keep the field handoff on hold.
Get a new review tied to the earlier sign-off when your project drawing changes. Your handoff stays on hold for the coordinator.
10 toolsQueue fresh reviews when revised drawings outdate cleared field cards.
Keep field work on hold when site drawings change, with an approval review that shows your coordinator what changed before work continues.
10 toolsCreate the approved folder structure and link it to each handoff.
Your project handoff task points to a folder with the right Agile or PRINCE2 phases, while your lead sees what details still need attention.
12 toolsBuild each project folder from its kickoff packet and flag setup gaps.
Your project workspace is ready before work starts. The kickoff packet holds folder links and any setup gaps for your coordinator.
5 toolsShow which asset review dates run past launch handoff.
See which asset review deadlines fall after your launch handoff, with a conflict note on the review row for the owner.
Mark open asset reviews due after the revised handoff date.
See which open asset reviews run past your launch handoff, with risk flags updated on your campaign board when the date moves.
6 toolsMark unassigned asset reviews on the board and notify owners.
Your board highlights ready assets missing reviewers, and their owners get a direct link to make the assignment before review stalls.
5 toolsLink ready draft files to their pending approval items.
Your reviewers can open the proof from the approval item, with the filename beside the link when a draft is ready.
5 toolsMerge task PDFs in the requested order and link the packet.
Your reviewer gets a single PDF in the order you set, with the finished packet attached and linked on the project task.
5 toolsKeep each rejected asset linked to its revision assignment.
Your campaign team gets a tracked revision assignment when a reviewer requests changes. The creator sees what needs work.
7 toolsReopen proof reviews when the last tracked correction is done.
Your reviewer gets the corrected proof and completed fixes when the last correction is done, so the next decision does not sit in rework.
4 toolsKeep the maker's task tied to the reviewed proof and fixes.
Your maker sees the reviewed image or PDF and requested fixes on the linked assignment, with the right proof version in view.
6 tools
