AI-Agents for Project Coordinators in Handoffs working with Box

Email the folder owner where matching project files sit.

You can review marked extra copies and their locations before handing a shared folder to another team.

Works with30 tools

Email designated reviewers each new project file's name and link.

Your reviewers get an email when a file lands in your shared review folder, with its name and a link they can open.

Works with27 tools

Email a weekly list of duplicate project files to review.

You get a Friday email grouping exact duplicate files. Extra copies carry review notes pointing to the oldest file to keep.

Works with27 tools

Create the approved project's folder and send its link to the requester.

Your team can find new project work in a shared folder named by your rules, with its link on the project row and in the requester's chat.

Works with15 tools

File incoming team documents by project and flag unclear uploads.

Your project folders fill with clearly named work files, while unclear uploads stay in intake for your coordinator to review.

Works with18 tools

Fill missing proof links in pending project approval tasks.

Your pending approval tasks have proof links and the latest saved version ready for reviewers each morning.

Works with10 tools

Create the approved folder structure and link it to each handoff.

Your project handoff task points to a folder with the right Agile or PRINCE2 phases, while your lead sees what details still need attention.

Works with12 tools