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Find Duplicate Files

Flag extra copies in a project folder and email the owner every Friday

Use this Agent instantly or customize it - no programming needed

Find exact copies and prepare the weekly review
Reads
  • project folder
    project folder

    Your chosen project folder sets the scope for the scan, including its subfolders.

  • Friday scan time
    Friday scan time

    Your chosen Friday time and time zone start each weekly scan.

  • owner email address
    owner email address

    Your email address tells the Agent where to send the weekly review.

  • file details
    file details

    Your file details show each copy's age, location, link, and download access.

  • file contents
    file contents

    Your uploaded files' contents let the Agent confirm exact matches across different names or folders.

File storage app
File storage app

Your file storage app lets the Agent compare uploaded files and mark extra copies in their descriptions.
File storage app
List project files and set aside those without original bytes
Compare file contents and choose the oldest copy to keep
Mark confirmed extras and clear outdated review notes
Writes
  • duplicate review notes
    duplicate review notes

    Your extra copies get a keeper link; the Agent clears stale notes and skips changed files.

Email the weekly review with grouped links and unchecked files
Writes
  • weekly review email
    weekly review email

    Your email groups exact matches around the oldest copy and lists files the Agent could not check or mark.

Email app
Email app

Your email app sends the owner grouped duplicate links and names files needing another check.
Email app

This Agent scans your chosen project folder each Friday. It checks file contents and marks extra copies for review. You get an email with grouped links and the oldest file to keep.

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Gmail
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Google Drive
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Microsoft Outlook
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Dropbox
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OneDrive
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Made for your industry

Find Duplicate Files is made for businesses in these industries.

Made for your role

Find Duplicate Files is made for people in these roles.

Made for your department

Find Duplicate Files is made for people in these departments.

How Find Duplicate Files works

4 steps, in order, on every run.

  1. Scan the project folderList files in your chosen folder and its subfolders. Set aside native documents and files without download access as unchecked.
  2. Confirm exact file copiesNarrow candidates by file size and checksum. Compare downloadable contents byte for byte, even across different names or folders.
  3. Mark extra copies for reviewChoose the oldest file to keep and add its link to each extra's description. Clear outdated review notes without erasing other text.
  4. Email the weekly review listSend you grouped links with the oldest copy to keep, or report no matches. Include unchecked files and failed marks.

How to Get Started

Connect your tools

Connect the tools you already use, such as Gmail, Google Drive or Microsoft Outlook.

27 tools
Set your rules
  • Choose the project folder and whether its subfolders are included; this chore includes them.
  • Choose the Friday scan time and time zone.
  • Provide the folder owner's email address and allow the Agent to read and update files in the chosen folder.
  • Use the earliest creation time to name the copy to keep; break an exact time tie by file ID.
Launch the Agent

Use safe mode to approve every result before it goes out, or let the Agent run automatically.

FAQs

Frequently asked questions about the Find Duplicate Files:

Will this duplicate file finder delete files?

No. You review the marked copies and decide what to remove.

What counts as a duplicate file?

Your Agent confirms duplicates only when downloadable uploaded files have identical contents. Different names or folders do not change that.

Can I choose when and where it scans?

Yes. You choose the project folder and Friday scan time with its time zone. This Agent includes subfolders.

What if a file cannot be checked or marked?

Your email lists unchecked files and marking failures. If a file changes during the scan, your email flags it for another check.

What happens when the Agent is unsure?

It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.

Can I review its work?

Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.

What happens if I cancel?

The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.

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