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Email New File Links
Send new file names and links to your chosen reviewers
Use this Agent instantly or customize it - no programming needed
- New fileNew file
The new file gives the Agent its ID and parent folder so it can find and verify it.
- Review folderReview folder
Your chosen folder tells the Agent which new files should trigger a review notice.
- Reviewer addressesReviewer addresses
Your reviewer addresses tell the Agent who should receive each file's name and link.
- Coordinator addressCoordinator address
Your coordinator address receives an explanation when a file has moved or has no link.
- Coordinator emailCoordinator email
Your coordinator gets the reason reviewers were not emailed about a moved file or missing link.
The Agent sends each review notice through email service to your chosen reviewers.
- Reviewer emailReviewer email
Your reviewers get the file's current name and browser link by email.
- Delivery resultDelivery result
The delivery result confirms a sent notice or shows your coordinator why sending failed.
This Agent waits for a new file in your chosen review folder. It confirms the file remains there and reads its name and link. It emails both to your reviewers.
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GmailUsed as:
- Email service
The Agent sends each review notice through Gmail to your chosen reviewers.
Google DriveUsed as:
- Shared folder
The Agent finds files added directly to Google Drive and reads their names and links.
Microsoft OutlookUsed as:
- Email service
The Agent sends each review notice through Microsoft Outlook to your chosen reviewers.
ZoomUsed as:
- Email service
The Agent sends each review notice through Zoom to your chosen reviewers.
BrevoUsed as:
- Email service
The Agent sends each review notice through Brevo to your chosen reviewers.
Google ContactsUsed as:
- Shared folder
The Agent finds files added directly to Google Contacts and reads their names and links.
DropboxUsed as:
- Shared folder
The Agent finds files added directly to Dropbox and reads their names and links.
OneDriveUsed as:
- Shared folder
The Agent finds files added directly to OneDrive and reads their names and links.
Microsoft SharePointUsed as:
- Shared folder
The Agent finds files added directly to Microsoft SharePoint and reads their names and links.
Microsoft Office 365Used as:
- Shared folder
The Agent finds files added directly to Microsoft Office 365 and reads their names and links.
- Email service
The Agent sends each review notice through Microsoft Office 365 to your chosen reviewers.
ClickSend SMSUsed as:
- Email service
The Agent sends each review notice through ClickSend SMS to your chosen reviewers.
KeapUsed as:
- Email service
The Agent sends each review notice through Keap to your chosen reviewers.
SendGridUsed as:
- Email service
The Agent sends each review notice through SendGrid to your chosen reviewers.
Zoho MailUsed as:
- Email service
The Agent sends each review notice through Zoho Mail to your chosen reviewers.
ServiceM8Used as:
- Email service
The Agent sends each review notice through ServiceM8 to your chosen reviewers.
Campaign MonitorUsed as:
- Email service
The Agent sends each review notice through Campaign Monitor to your chosen reviewers.
GetResponseUsed as:
- Email service
The Agent sends each review notice through GetResponse to your chosen reviewers.
BoxUsed as:
- Shared folder
The Agent finds files added directly to Box and reads their names and links.
MailgunUsed as:
- Email service
The Agent sends each review notice through Mailgun to your chosen reviewers.
MailjetUsed as:
- Email service
The Agent sends each review notice through Mailjet to your chosen reviewers.
lemlistUsed as:
- Email service
The Agent sends each review notice through lemlist to your chosen reviewers.
OneSignalUsed as:
- Email service
The Agent sends each review notice through OneSignal to your chosen reviewers.
SuperchatUsed as:
- Email service
The Agent sends each review notice through Superchat to your chosen reviewers.
ActiveCampaign PostmarkUsed as:
- Email service
The Agent sends each review notice through ActiveCampaign Postmark to your chosen reviewers.
Mailchimp TransactionalUsed as:
- Email service
The Agent sends each review notice through Mailchimp Transactional to your chosen reviewers.
Microsoft ExchangeUsed as:
- Email service
The Agent sends each review notice through Microsoft Exchange to your chosen reviewers.
SenderUsed as:
- Email service
The Agent sends each review notice through Sender to your chosen reviewers.
Made for your industry
Email New File Links is made for businesses in these industries.
- Advertising and Marketing
Email campaign reviewers each new creative file's name and link.
Show all Agents for the Advertising and Marketing industry - Consulting
Send engagement reviewers each new client file's name and link.
Show all Agents for the Consulting industry - Construction
Email project reviewers links to new plans placed in the review folder.
Show all Agents for the Construction industry - Graphic Design
Email reviewers the name and link of each new design file.
Show all Agents for the Graphic Design industry - Publishing
Email manuscript reviewers links to new files awaiting review.
Show all Agents for the Publishing industry - Video Production
Send video reviewers the name and link of each new production file.
Show all Agents for the Video Production industry - Legal Services
Send matter reviewers the name and link of each new case file.
Show all Agents for the Legal Services industry - Architecture and Engineering
Send design reviewers the name and link of each new project file.
Show all Agents for the Architecture and Engineering industry
Made for your role
Email New File Links is made for people in these roles.
- Creative Operations Coordinator
Send creative reviewers each new file's name and link.
Show all Agents for the Creative Operations Coordinator role - Project Coordinator
Email designated reviewers each new project file's name and link.
Show all Agents for the Project Coordinator role - Art Director
Email art directors links to new creative files for review.
Show all Agents for the Art Director role - Creative Production Coordinator
Email reviewers links to new files entering creative review.
Show all Agents for the Creative Production Coordinator role - Project Manager
Send project reviewers links to files added for their review.
Show all Agents for the Project Manager role - Editorial Coordinator
Email draft reviewers the name and link of each new file.
Show all Agents for the Editorial Coordinator role - Document Controller
Send project reviewers the name and link of each new document.
Show all Agents for the Document Controller role - Legal Administrator
Send legal reviewers each new matter file's name and link.
Show all Agents for the Legal Administrator role
Made for your department
Email New File Links is made for people in these departments.
- Editorial
Send editorial reviewers links to newly added draft files.
Show all Agents for the Editorial department - Creative Operations
Email creative reviewers links to new files in the review folder.
Show all Agents for the Creative Operations department - Production
Send production reviewers the name and link of each new file.
Show all Agents for the Production department - Project Management
Email project reviewers links to new files awaiting review.
Show all Agents for the Project Management department - Legal
Email legal reviewers each new matter file's name and link.
Show all Agents for the Legal department - Document Control
Email document reviewers the name and link of each new file.
Show all Agents for the Document Control department
How Email New File Links works
3 steps, in order, on every run.
-
Check the new fileConfirm the file remains in your chosen folder and has a browser link. Read its current name, or email your coordinator an explanation if a check fails.
-
Write the review noticeWrite a short email with the file's name and link. Address it to the reviewers you chose during setup.
-
Send the reviewer emailSend the notice through work email to your chosen reviewers. Show your coordinator the send error if the email fails.
How to Get Started
Connect the tools you already use, such as Gmail, Google Drive or Microsoft Outlook.
27 tools
- Choose the shared folder to watch for newly added files, excluding its subfolders.
- Provide the designated reviewers' email addresses and a coordinator address for delivery problems.
- Give the designated reviewers access to files in the selected folder before turning on the notifications.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Email New File Links:
No. You choose a shared folder, and only files added directly to it trigger reviewer emails.
Yes. Give your reviewers access to the shared folder before turning on notifications. They can then open the emailed links.
Your coordinator gets an email if the file moves or lacks a link. If reviewer delivery fails, your coordinator sees the error and the run remains unfinished.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
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