- AI-Agent
- Ready to Run
Flag Duplicate Files
Find exact copies in shared folders and mark extras for handoff
Use this Agent instantly or customize it - no programming needed
- Handoff requestHandoff request
Your request starts this check at the duplicate-check stage. It supplies the folder link and owner's email.
- Folder filesFolder files
Your shared folder supplies file details and any downloadable bytes from its nested folders.
- Copy selection ruleCopy selection rule
Your oldest exact copy stays unmarked; file IDs settle ties in creation time.
Your task management tool signals the duplicate-check stage and supplies each folder link and owner email.
Your cloud file storage tool supplies file details and bytes. It renames confirmed extra copies in place.
- Marked copiesMarked copies
Your confirmed extra copies keep their locations and gain a 'DUPLICATE - ' filename prefix.
- Owner emailOwner email
Your email lists each exact match and its location, plus files the Agent could not check or rename.
Your email service emails the owner each exact-copy group, its file locations, and any files needing review.
This Agent starts when a handoff request reaches your chosen stage. It checks the shared folder for exact copies and marks extras in place. You get an email with their locations and any files needing review.
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GmailUsed as:
- Email service
Gmail emails the owner each exact-copy group, its file locations, and any files needing review.
Google DriveUsed as:
- Cloud file storage tool
Google Drive supplies file details and bytes. It renames confirmed extra copies in place.
Microsoft OutlookUsed as:
- Email service
Microsoft Outlook emails the owner each exact-copy group, its file locations, and any files needing review.
monday.comUsed as:
- Task management tool
monday.com signals the duplicate-check stage and supplies each folder link and owner email.
ClickUpUsed as:
- Task management tool
ClickUp signals the duplicate-check stage and supplies each folder link and owner email.
ZoomUsed as:
- Task management tool
Zoom signals the duplicate-check stage and supplies each folder link and owner email.
- Email service
Zoom emails the owner each exact-copy group, its file locations, and any files needing review.
BrevoUsed as:
- Email service
Brevo emails the owner each exact-copy group, its file locations, and any files needing review.
Google ContactsUsed as:
- Cloud file storage tool
Google Contacts supplies file details and bytes. It renames confirmed extra copies in place.
DropboxUsed as:
- Cloud file storage tool
Dropbox supplies file details and bytes. It renames confirmed extra copies in place.
OneDriveUsed as:
- Cloud file storage tool
OneDrive supplies file details and bytes. It renames confirmed extra copies in place.
Microsoft SharePointUsed as:
- Cloud file storage tool
Microsoft SharePoint supplies file details and bytes. It renames confirmed extra copies in place.
Microsoft Office 365Used as:
- Cloud file storage tool
Microsoft Office 365 supplies file details and bytes. It renames confirmed extra copies in place.
- Email service
Microsoft Office 365 emails the owner each exact-copy group, its file locations, and any files needing review.
ClickSend SMSUsed as:
- Email service
ClickSend SMS emails the owner each exact-copy group, its file locations, and any files needing review.
KeapUsed as:
- Email service
Keap emails the owner each exact-copy group, its file locations, and any files needing review.
SendGridUsed as:
- Email service
SendGrid emails the owner each exact-copy group, its file locations, and any files needing review.
Zoho MailUsed as:
- Email service
Zoho Mail emails the owner each exact-copy group, its file locations, and any files needing review.
ServiceM8Used as:
- Email service
ServiceM8 emails the owner each exact-copy group, its file locations, and any files needing review.
Campaign MonitorUsed as:
- Email service
Campaign Monitor emails the owner each exact-copy group, its file locations, and any files needing review.
GetResponseUsed as:
- Email service
GetResponse emails the owner each exact-copy group, its file locations, and any files needing review.
BoxUsed as:
- Cloud file storage tool
Box supplies file details and bytes. It renames confirmed extra copies in place.
MailgunUsed as:
- Email service
Mailgun emails the owner each exact-copy group, its file locations, and any files needing review.
MailjetUsed as:
- Email service
Mailjet emails the owner each exact-copy group, its file locations, and any files needing review.
PipefyUsed as:
- Task management tool
Pipefy signals the duplicate-check stage and supplies each folder link and owner email.
lemlistUsed as:
- Email service
lemlist emails the owner each exact-copy group, its file locations, and any files needing review.
OneSignalUsed as:
- Email service
OneSignal emails the owner each exact-copy group, its file locations, and any files needing review.
SuperchatUsed as:
- Email service
Superchat emails the owner each exact-copy group, its file locations, and any files needing review.
ActiveCampaign PostmarkUsed as:
- Email service
ActiveCampaign Postmark emails the owner each exact-copy group, its file locations, and any files needing review.
Mailchimp TransactionalUsed as:
- Email service
Mailchimp Transactional emails the owner each exact-copy group, its file locations, and any files needing review.
Microsoft ExchangeUsed as:
- Email service
Microsoft Exchange emails the owner each exact-copy group, its file locations, and any files needing review.
SenderUsed as:
- Email service
Sender emails the owner each exact-copy group, its file locations, and any files needing review.
Made for your industry
Flag Duplicate Files is made for businesses in these industries.
- Advertising and Marketing
Mark duplicate campaign files before a client handoff.
Show all Agents for the Advertising and Marketing industry - Construction
Flag copied project documents before handing over a shared folder.
Show all Agents for the Construction industry - Graphic Design
Flag identical design files before sharing a client folder.
Show all Agents for the Graphic Design industry - Video Production
Flag matching video files before a project folder handoff.
Show all Agents for the Video Production industry - Architecture and Engineering
Mark matching project files before design folders change hands.
Show all Agents for the Architecture and Engineering industry - Film and Television
Mark duplicate media files before the next production team gets them.
Show all Agents for the Film and Television industry - Photography
Mark duplicate image files before delivering a shared shoot folder.
Show all Agents for the Photography industry - Animation
Flag exact copies of animation assets before production handoffs.
Show all Agents for the Animation industry - Visual Effects
Mark exact copies of shot files before passing the folder onward.
Show all Agents for the Visual Effects industry
Made for your role
Flag Duplicate Files is made for people in these roles.
- Project Coordinator
Email the folder owner where matching project files sit.
Show all Agents for the Project Coordinator role - Creative Production Coordinator
Mark duplicate creative files before the next team receives them.
Show all Agents for the Creative Production Coordinator role - Document Controller
Flag exact copies in project folders before document handoffs.
Show all Agents for the Document Controller role - Digital Asset Manager
Mark duplicate assets in place and email their locations.
Show all Agents for the Digital Asset Manager role - Media Coordinator
Flag repeated media files before passing a shared folder along.
Show all Agents for the Media Coordinator role
Made for your department
Flag Duplicate Files is made for people in these departments.
- Creative Operations
Mark duplicate creative files before team handoffs.
Show all Agents for the Creative Operations department - Production
Flag duplicate production files before the next team takes over.
Show all Agents for the Production department - Project Management
Email folder owners the locations of matching project files.
Show all Agents for the Project Management department - Document Control
Flag exact copies before project documents change hands.
Show all Agents for the Document Control department - Digital Asset Management
Mark identical assets in their folders for review.
Show all Agents for the Digital Asset Management department
How Flag Duplicate Files works
4 steps, in order, on every run.
-
Read the handoff requestRead the request at your chosen handoff stage. Get its folder link and owner email.
-
Check files for exact copiesList files in the shared folder and its subfolders. Compare downloadable files byte for byte.
-
Mark extra copies in placeKeep the earliest created file in each match unmarked. Prefix extra names with 'DUPLICATE - '.
-
Email the owner a match listEmail the owner each match's path and link, or report no matches. List files needing manual review.
How to Get Started
Connect the tools you already use, such as Gmail, Google Drive or Microsoft Outlook.
30 tools
- Choose the handoff-request stage that means the folder is ready for an exact-copy check.
- Put the shared folder link and the folder owner's email address on each handoff request.
- Allow the folder connection to list, download, and rename files in that folder and its subfolders.
- Use the earliest created file in each exact-copy group as the unmarked copy; break equal-time ties by file ID.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Flag Duplicate Files:
Files count as duplicates only when their original bytes match. Different filenames do not change the result.
The Agent marks extra copies in place and leaves the earliest created copy alone. You decide how to resolve them before handoff.
Your email lists files that could not be downloaded or compared. It also flags any confirmed extra the Agent could not rename.
Yes. The Agent scans the folder you provide and its subfolders. You add the folder link and owner email to the handoff request.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
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