AI-Agents for Event Coordinators working with Microsoft Outlook
Microsoft Outlook is a web-based suite of webmail, contacts, tasks, and calendaring services.
Prepare attendee contact cards as a CSV for event team review.
Get a contact CSV in your chosen review folder when a VCF export arrives by email, plus a reply highlighting missing details.
7 toolsSend attendees individual follow-ups after the webinar ends.
Your webinar mail merge sends personal emails to attendees, then shows you who you emailed and who needs attention.
13 toolsSend teammates a CSV of event times and locations from their calendar.
Your weekly schedule arrives as a sortable CSV reply, with repeating meetings flagged so your team can review them before the handoff.
5 toolsCheck planning meeting confirmations and draft replies about differences.
Get a reply draft for meeting and appointment confirmations, with calendar differences or scheduling conflicts called out before you send.
5 toolsFlag conflicts when client planning meetings change.
Get a short email when your schedule changes, with any new meeting clashes and a follow-up to check.
4 toolsSend invitations to each guest and review skipped addresses.
Your mail merge goes out from your mailbox, and you get a clear report of confirmed emails and contacts that need attention.
5 toolsSend joining details after attendees confirm their addresses.
Your attendees get joining details after confirming their email addresses, and you get a daily list of contacts who still need follow-up.
5 toolsKeep planning meeting invitations current for guests.
Your meeting invitation has the latest joining details after you post them in team chat, and you see whether the calendar accepted the guest update.
9 toolsAdd video links to planning meetings already on the calendar.
Your guests get the video link and available dial-in details on the invitation they already have, even when you create the room later.
7 toolsCreate or revise calendar entries for approved announcements.
Your shared calendar stays current when you approve event announcements, with a link and any missing details right on the planning item.
Send guest updates individually and list any contacts left out.
Your saved contact group gets personalized emails, while your manager sees who was contacted and who was skipped.
4 toolsSync event planning dates with the calendar when a project item changes.
Your project list and calendar agree when dates move or plans get canceled. Owners see what changed in a project comment.
