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Add Meeting Join Details
Add video links and dial-in details to matching invitations
Use this Agent instantly or customize it - no programming needed
- New video roomNew video room
Your new room supplies its host, topic, scheduled time, duration, and join link.
- Host calendar mappingHost calendar mapping
Your host mapping identifies the organizer and calendar that hold the original invitation.
- Joining instructionsJoining instructions
Your room instructions include its join link and any available dial-in details.
- Calendar invitationsCalendar invitations
Your nearby invitations show who organized each meeting and whether it already has joining details.
Your video meeting service signals new scheduled rooms and supplies their joining instructions.
Your calendar finds your invitation, adds joining details, and notifies guests.
- Run resultRun result
Your result links the updated invitation or names the room and reason for review.
- Run resultRun result
Your result links the updated invitation or names the room and reason for review.
- Run resultRun result
Your result links the updated invitation or names the room and reason for review.
- Updated invitationUpdated invitation
Your original invitation gains the room link and any available dial-in details.
- Guest update notificationsGuest update notifications
Your guests receive an update to the original invitation with the joining details.
- Run resultRun result
Your result links the updated invitation or names the room and reason for review.
This Agent starts when you create a scheduled video room. It checks your calendar for a safe match. It adds joining details and updates guests, or reports why it stopped.
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Google CalendarUsed as:
- Calendar
Google Calendar finds your invitation, adds joining details, and notifies guests.
Google DriveUsed as:
- Video meeting service
Google Drive signals new scheduled rooms and supplies their joining instructions.
Microsoft OutlookUsed as:
- Video meeting service
Microsoft Outlook signals new scheduled rooms and supplies their joining instructions.
- Calendar
Microsoft Outlook finds your invitation, adds joining details, and notifies guests.
ZoomUsed as:
- Video meeting service
Zoom signals new scheduled rooms and supplies their joining instructions.
Google ContactsUsed as:
- Video meeting service
Google Contacts signals new scheduled rooms and supplies their joining instructions.
Microsoft Office 365Used as:
- Calendar
Microsoft Office 365 finds your invitation, adds joining details, and notifies guests.
Microsoft ExchangeUsed as:
- Calendar
Microsoft Exchange finds your invitation, adds joining details, and notifies guests.
Made for your industry
Add Meeting Join Details is made for businesses in these industries.
- Consulting
Add joining details to client meeting invitations after rooms are created.
Show all Agents for the Consulting industry - Staffing and Recruiting
Add video links to interview invitations when recruiters create the rooms.
Show all Agents for the Staffing and Recruiting industry - Professional Associations
Add join links to committee meeting invitations after rooms are set.
Show all Agents for the Professional Associations industry - Event Management
Add video details to planning invitations for event teams and vendors.
Show all Agents for the Event Management industry
Made for your role
Add Meeting Join Details is made for people in these roles.
- Administrative Assistant
Add video room details to the meeting invitations you manage.
Show all Agents for the Administrative Assistant role - Recruiting Coordinator
Add joining details to scheduled interview invitations.
Show all Agents for the Recruiting Coordinator role - Scheduling Coordinator
Match new video rooms to booked meetings and update guests.
Show all Agents for the Scheduling Coordinator role - Executive Assistant
Add join links to leaders' existing meeting invitations.
Show all Agents for the Executive Assistant role - Event Coordinator
Add video links to planning meetings already on the calendar.
Show all Agents for the Event Coordinator role - Team Coordinator
Add room details to team invitations and send guests the update.
Show all Agents for the Team Coordinator role - Customer Success Coordinator
Add join links to customer meeting invitations after rooms are set.
Show all Agents for the Customer Success Coordinator role
Made for your department
Add Meeting Join Details is made for people in these departments.
- Recruiting
Add video links to candidate interview invitations.
Show all Agents for the Recruiting department - Administration
Add video joining details to invitations on organizer calendars.
Show all Agents for the Administration department - Scheduling
Match new video rooms to booked meetings and notify guests.
Show all Agents for the Scheduling department - Events
Add join details to event planning meeting invitations.
Show all Agents for the Events department - Executive Office
Add room links to leadership meeting invitations.
Show all Agents for the Executive Office department - Customer Success
Add joining details to customer check-in invitations.
Show all Agents for the Customer Success department
How Add Meeting Join Details works
5 steps, in order, on every run.
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Get the room's joining detailsGet the guest link and any dial-in instructions from the new scheduled room. Stop and report the meeting if no usable link exists.
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Find the matching invitationSearch the mapped organizer's calendar near the room's start time. Compare the topic, time, and duration with invitations owned by that organizer.
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Check the invitation is safe to updateChoose a single future invitation owned by the organizer. Reject conflicts and report missing or tied matches for the organizer to review.
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Add details and notify guestsAdd the join link and available dial-in details to the invitation's description. Preserve its other details and send guests an update.
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Report the resultReturn the updated invitation link. Report the meeting and reason when no invitation changes or the guest update fails.
How to Get Started
Connect the tools you already use, such as Google Calendar, Google Drive or Microsoft Outlook.
7 tools
- Connect the video meeting account and the calendars whose organizers want their invitations updated.
- Map each video meeting host to the email address and calendar they use to organize invitations.
- Choose the organizer who receives unmatched-meeting reports in the Agent's run results.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Add Meeting Join Details:
You connect the video meeting account and the organizer calendars you want updated. You also map each meeting host to their email address and calendar.
Your invitation must match the room's time, duration, and topic. You get a report when matches tie or the invitation has another room's link.
You choose the organizer who sees unmatched meeting reports in the Agent's run results. The report names the meeting and reason for review.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
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