AI-Agents for Document Control in Handoffs working with Microsoft SharePoint
Pass on decisions, carry revision notes, open supplier setup. Every one is ready to run, and you can adjust it in plain language.
Flag exact copies before project documents change hands.
You can review marked extra copies and their locations before handing a shared folder to another team.
30 toolsEmail document reviewers the name and link of each new file.
Your reviewers get an email when a file lands in your shared review folder, with its name and a link they can open.
27 toolsFlag identical project documents across subfolders for review.
You get a Friday email grouping exact duplicate files. Extra copies carry review notes pointing to the oldest file to keep.
27 toolsLog each send result as approved handoff files go to named contacts.
See every send result beside the recipient's name after you mark a handoff note Ready in your shared folder.
19 toolsCreate folders by project ID so approved work starts in the right place.
Your team can find new project work in a shared folder named by your rules, with its link on the project row and in the requester's chat.
15 toolsBuild the approved file sections for each awarded job.
Your project lead gets a construction project folder and its chat link after an award announcement, with any code or access questions called out.
10 toolsMove coded files into project folders and flag name conflicts.
Your project folders fill with clearly named work files, while unclear uploads stay in intake for your coordinator to review.
18 toolsAdd missing filing sections and flag unclear project names.
Your team gets new project folders and required sections, plus a chat update on names or owners that need a decision.
17 toolsStore checked PDFs beside their HTML sources for retrieval.
Your team can pick up a readable PDF beside a finished HTML file, after its text and layout pass a check.
6 toolsStore merged PDFs in the shared folder and link each request.
Your reports or invoices become a single PDF in your shared folder, with a link on the request you submitted.
6 toolsCompare changed drawing links with earlier sign-offs.
Keep changed drawings from moving forward on an old sign-off. Your coordinator gets a linked review with the current file and prior decision in view.
12 toolsLink revised drawings to earlier sign-offs for review.
Get a new review tied to the earlier sign-off when your project drawing changes. Your handoff stays on hold for the coordinator.
10 tools
