File signed agreements, keep order receipts, bundle handoffs. Every one is ready to run, and you can adjust it in plain language.
Email the current proof to its reviewer and record the version sent.
Your reviewer gets the current image or PDF and a clear question. Your review card shows which revision you sent.
Record reviewer decisions on the correct project card.
Your review cards show who made a proof decision and which file they saw. The reply time stays with the decision.
Keep a dated trail of proof decisions as projects move forward.
Keep a clear history of who approved or rejected each campaign proof, even when the review board status changes later.
Keep the handed-off file version on each review card.
Your review card shows the proof version your reviewer received, even if the linked file changes later.
Show which proof revision was sent to each reviewer.
Your coordinator can trace the revision recorded for a proof send, even when its send history was missed.
Show existing review requests on the matching asset row.
Your asset row shows whether the current file version already has a review request, so your team can avoid asking twice.
Keep proof decisions and the next assignee clear on each task.
Your proof tasks show who decided, which file version they reviewed, and who takes the next step.