File signed agreements, keep order receipts, bundle handoffs. Every one is ready to run, and you can adjust it in plain language.
Email the current proof to its reviewer and record the version sent.
Your reviewer gets the current image or PDF and a clear question. Your review card shows which revision you sent.
Record reviewer decisions on the correct project card.
Your review cards show who made a proof decision and which file they saw. The reply time stays with the decision.
Keep project rosters aligned with approved channel membership.
Keep confidential project rosters and private Teams channels in sync, with owner approval and team access checked before anyone joins.
Keep the handed-off file version on each review card.
Your review card shows the proof version your reviewer received, even if the linked file changes later.
Keep proof decisions and the next assignee clear on each task.
Your proof tasks show who decided, which file version they reviewed, and who takes the next step.