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Backfill Proof Send History
Record missing proof revisions and reviewers in send history
Use this Agent instantly or customize it - no programming needed
- Daily scan timeDaily scan time
Your chosen scan time starts the daily check.
- Sent proof reviewsSent proof reviews
Your Sent reviews show the send ID, reviewer, sent time, and frozen proof version.
- Existing send historyExisting send history
Your linked history shows which send IDs already have an entry.
Your review tracker holds sent reviews and lets the Agent restore missing history.
- Incomplete review flagIncomplete review flag
Your coordinator can spot a Sent review that needs missing send details.
- Duplicate history flagDuplicate history flag
Your coordinator can spot duplicate entries for one send ID.
- Linked send-history entryLinked send-history entry
Your new history entry identifies the frozen proof version, reviewer, and sent time.
- Logged review statusLogged review status
Your review shows its send has a linked history entry and stays out of the next scan.
This Agent scans Sent reviews at your chosen morning time. It checks send IDs against history and records complete missing sends. Your coordinator sees incomplete reviews and duplicate entries flagged.
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Google DriveUsed as:
- Review tracker
Google Drive holds sent reviews and lets the Agent restore missing history.
AirtableUsed as:
- Review tracker
Airtable holds sent reviews and lets the Agent restore missing history.
monday.comUsed as:
- Review tracker
monday.com holds sent reviews and lets the Agent restore missing history.
Google ContactsUsed as:
- Review tracker
Google Contacts holds sent reviews and lets the Agent restore missing history.
KintoneUsed as:
- Review tracker
Kintone holds sent reviews and lets the Agent restore missing history.
Made for your industry
Backfill Proof Send History is made for businesses in these industries.
- Advertising and Marketing
Log the exact campaign proof revision sent to each reviewer.
Show all Agents for the Advertising and Marketing industry - Graphic Design
Record which design proof revision went to each client reviewer.
Show all Agents for the Graphic Design industry - Publishing
Fill gaps in the send history for publication proofs.
Show all Agents for the Publishing industry - Printing
Log the exact print proof revision sent for client review.
Show all Agents for the Printing industry
Made for your role
Backfill Proof Send History is made for people in these roles.
- Creative Operations Coordinator
Fill proof history gaps so each review shows the revision sent.
Show all Agents for the Creative Operations Coordinator role - Project Coordinator
Keep proof handoffs tied to the exact revision sent for review.
Show all Agents for the Project Coordinator role - Print Production Coordinator
Fill missing send history for the print proofs clients reviewed.
Show all Agents for the Print Production Coordinator role - Editorial Coordinator
Record which publication proof revision went to each reviewer.
Show all Agents for the Editorial Coordinator role
Made for your department
Backfill Proof Send History is made for people in these departments.
- Editorial
Record the revision sent for each publication proof.
Show all Agents for the Editorial department - Creative Operations
Fill missing history for proofs sent to creative reviewers.
Show all Agents for the Creative Operations department - Project Management
Show which proof revision was sent to each reviewer.
Show all Agents for the Project Management department - Print Production
Log the exact print proof revision sent for client review.
Show all Agents for the Print Production department
How Backfill Proof Send History works
3 steps, in order, on every run.
-
Find gaps in send historyRead Sent reviews and linked history. Find send IDs with no matching history entry.
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Check the send detailsCheck the saved revision, reviewer, and sent time before recording. Flag incomplete reviews and duplicate history entries for your coordinator.
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Record the missing sendCreate a linked history entry for each complete, unlogged send. Mark the review logged so the next scan skips it.
How to Get Started
Connect the tools you already use, such as Google Drive, Airtable or monday.com.
5 tools
- Choose the review table, send-history table, and daily scan time.
- Require the sender to fill the immutable sent-revision field, reviewer, and sent time before setting a review to Sent.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Backfill Proof Send History:
You choose the review and send-history tables, plus the morning scan time. Your senders record the reviewer, sent time, and fixed revision before marking Sent.
No. Your team supplies the fixed sent revision. The history reflects that record, which does not prove delivery.
Your coordinator sees flagged reviews when key details are missing. They also see duplicate history flagged, with existing entries intact.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
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