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AI-Agents for Document Controllers in Graphic Design working with Zoom

Zoom brings teams together to get more done in a frictionless environment. Zoom's reliable, video-first unified communications platform provides video meetings, voice, webinars, and chat across desktops, phones, mobile devices, and conference systems

Flag Duplicate Files

Flag exact copies in project folders before document handoffs.

You can review marked extra copies and their locations before handing a shared folder to another team.

Email New File Links

Send project reviewers the name and link of each new document.

Your reviewers get an email when a file lands in your shared review folder, with its name and a link they can open.

Find Duplicate Files

Mark extra project documents and email each matching group.

You get a Friday email grouping exact duplicate files. Extra copies carry review notes pointing to the oldest file to keep.

Remove Duplicate Files

Flag or trash identical project files and email which copy stays.

Keep your watched folder clear of exact copies of uploaded files. Choose which copy stays, then get an email showing what was flagged or trashed.

Save Email Attachments

Keep emailed project documents in the archive under their original filenames.

Your email attachments land in the archive folder you choose, with their original filenames, ready for your team to find.

Trash Duplicate Files

Clear exact file duplicates while preserving each project's chosen copy.

Keep shared project folders tidy: this cloud duplicate file finder trashes confirmed extras and emails owners a Friday cleanup log.

Send Client Packets

Distribute released project files and log each recipient's email status.

Your finished packet goes to the people you name, with a delivery ledger showing failed addresses and messages still pending.

Create Project Folders

Create project folders by ID and flag duplicates before files are added.

Your team can find new project work in a shared folder named by your rules, with its link on the project row and in the requester's chat.

Sort Project Files

Move project files into the right folders and flag name conflicts.

Your project folders fill with clearly named work files, while unclear uploads stay in intake for your coordinator to review.

Upload Linked Files

Share requested project files in the named channel and confirm posting.

Your team gets the file in the named channel with the requester's note. The requester gets a link or a clear reason it could not be shared.