- AI-Agent
- Ready to Run
Trash Duplicate Files
Find exact copies across project folders and email cleanup logs
Use this Agent instantly or customize it - no programming needed
- Friday review scheduleFriday review schedule
Your chosen time zone sets when the Friday review starts.
- Project folder settingsProject folder settings
Your settings identify each project's authoritative folder, owners, and excluded locations.
- File detailsFile details
Your file details show locations, links, types, sizes, and trash permissions.
- File contentsFile contents
Your binary file contents let the Agent find exact matches within each project.
The Agent reads file contents from your cloud file storage service and trashes confirmed extras there.
- Trashed duplicate filesTrashed duplicate files
Your extra copies move to the trash only after they still match the designated copy.
- Cleanup logCleanup log
Your dated email names the kept copy, trashed copies, and files needing a decision or retry.
Your cleanup log reaches email delivery services and names kept, trashed, and unresolved files.
This Agent reviews your chosen project folders every Friday. It keeps the sole matching copy in your designated folder and trashes confirmed extras. Folder owners get a cleanup log by email.
Modify Agent
Customize this Agent to fit your needs using natural language.
Start Agent for Free
Enter your email address and we will send you a secure link to continue.
GmailUsed as:
- Email delivery service
Your cleanup log reaches Gmail and names kept, trashed, and unresolved files.
Google DriveUsed as:
- Cloud file storage service
The Agent reads file contents from Google Drive and trashes confirmed extras there.
Microsoft OutlookUsed as:
- Email delivery service
Your cleanup log reaches Microsoft Outlook and names kept, trashed, and unresolved files.
AsanaUsed as:
- Cloud file storage service
The Agent reads file contents from Asana and trashes confirmed extras there.
ZoomUsed as:
- Email delivery service
Your cleanup log reaches Zoom and names kept, trashed, and unresolved files.
BrevoUsed as:
- Email delivery service
Your cleanup log reaches Brevo and names kept, trashed, and unresolved files.
Google ContactsUsed as:
- Cloud file storage service
The Agent reads file contents from Google Contacts and trashes confirmed extras there.
DropboxUsed as:
- Cloud file storage service
The Agent reads file contents from Dropbox and trashes confirmed extras there.
OneDriveUsed as:
- Cloud file storage service
The Agent reads file contents from OneDrive and trashes confirmed extras there.
Microsoft SharePointUsed as:
- Cloud file storage service
The Agent reads file contents from Microsoft SharePoint and trashes confirmed extras there.
Microsoft Office 365Used as:
- Cloud file storage service
The Agent reads file contents from Microsoft Office 365 and trashes confirmed extras there.
- Email delivery service
Your cleanup log reaches Microsoft Office 365 and names kept, trashed, and unresolved files.
ClickSend SMSUsed as:
- Email delivery service
Your cleanup log reaches ClickSend SMS and names kept, trashed, and unresolved files.
KeapUsed as:
- Email delivery service
Your cleanup log reaches Keap and names kept, trashed, and unresolved files.
SendGridUsed as:
- Email delivery service
Your cleanup log reaches SendGrid and names kept, trashed, and unresolved files.
Zoho MailUsed as:
- Email delivery service
Your cleanup log reaches Zoho Mail and names kept, trashed, and unresolved files.
ServiceM8Used as:
- Email delivery service
Your cleanup log reaches ServiceM8 and names kept, trashed, and unresolved files.
Campaign MonitorUsed as:
- Email delivery service
Your cleanup log reaches Campaign Monitor and names kept, trashed, and unresolved files.
GetResponseUsed as:
- Email delivery service
Your cleanup log reaches GetResponse and names kept, trashed, and unresolved files.
BoxUsed as:
- Cloud file storage service
The Agent reads file contents from Box and trashes confirmed extras there.
MailgunUsed as:
- Email delivery service
Your cleanup log reaches Mailgun and names kept, trashed, and unresolved files.
MailjetUsed as:
- Email delivery service
Your cleanup log reaches Mailjet and names kept, trashed, and unresolved files.
lemlistUsed as:
- Email delivery service
Your cleanup log reaches lemlist and names kept, trashed, and unresolved files.
OneSignalUsed as:
- Email delivery service
Your cleanup log reaches OneSignal and names kept, trashed, and unresolved files.
SuperchatUsed as:
- Email delivery service
Your cleanup log reaches Superchat and names kept, trashed, and unresolved files.
ActiveCampaign PostmarkUsed as:
- Email delivery service
Your cleanup log reaches ActiveCampaign Postmark and names kept, trashed, and unresolved files.
Mailchimp TransactionalUsed as:
- Email delivery service
Your cleanup log reaches Mailchimp Transactional and names kept, trashed, and unresolved files.
Microsoft ExchangeUsed as:
- Email delivery service
Your cleanup log reaches Microsoft Exchange and names kept, trashed, and unresolved files.
SenderUsed as:
- Email delivery service
Your cleanup log reaches Sender and names kept, trashed, and unresolved files.
Made for your industry
Trash Duplicate Files is made for businesses in these industries.
- Advertising and Marketing
Trash duplicate campaign files and email folder owners a cleanup log.
Show all Agents for the Advertising and Marketing industry - Construction
Trash duplicate plans across job folders and report the kept copies.
Show all Agents for the Construction industry - Graphic Design
Trash duplicate design files and show owners which copy remains.
Show all Agents for the Graphic Design industry - Video Production
Trash duplicate video files across project folders and log kept copies.
Show all Agents for the Video Production industry - Architecture and Engineering
Clear duplicate drawing files from project folders and log what remains.
Show all Agents for the Architecture and Engineering industry - Film and Television
Clear duplicate production files and email folder owners the results.
Show all Agents for the Film and Television industry - Photography
Clear duplicate image files from shoot folders and email owners the log.
Show all Agents for the Photography industry - Interior Design
Clear extra copies of design files and email project owners a log.
Show all Agents for the Interior Design industry - Animation
Clear exact copies of scene files and log the designated copy.
Show all Agents for the Animation industry - Visual Effects
Remove exact copies of shot assets and report the kept file to owners.
Show all Agents for the Visual Effects industry
Made for your role
Trash Duplicate Files is made for people in these roles.
- Creative Operations Coordinator
Clear duplicate creative files and send owners a cleanup log.
Show all Agents for the Creative Operations Coordinator role - Project Coordinator
Clear duplicate project files and email folder owners what changed.
Show all Agents for the Project Coordinator role - Project Manager
Keep the designated project copy and log any duplicates cleared.
Show all Agents for the Project Manager role - Document Controller
Clear exact file duplicates while preserving each project's chosen copy.
Show all Agents for the Document Controller role - Office Coordinator
Clear duplicate shared project files and email owners a cleanup log.
Show all Agents for the Office Coordinator role - Digital Asset Manager
Trash duplicate assets from project folders and log the kept copy.
Show all Agents for the Digital Asset Manager role - Media Archivist
Trash duplicate media files and log the designated copy.
Show all Agents for the Media Archivist role
Made for your department
Trash Duplicate Files is made for people in these departments.
- Creative Operations
Remove duplicate creative files and log kept copies for owners.
Show all Agents for the Creative Operations department - Project Management
Clear duplicate project files and email owners a cleanup log.
Show all Agents for the Project Management department - Document Control
Trash exact file copies and show which project file remains.
Show all Agents for the Document Control department - Digital Asset Management
Clear duplicate assets and log the designated copy for each project.
Show all Agents for the Digital Asset Management department
How Trash Duplicate Files works
4 steps, in order, on every run.
-
List Files by ProjectList files in each chosen project group. Skip native online documents and shortcuts.
-
Compare File ContentsDownload eligible files and compare their contents within each project. Flag groups without a sole match in the designated folder for owner review.
-
Trash Confirmed ExtrasRecheck the keeper and extra copies before trashing. Leave changed files or files without trash access in place for owner review.
-
Email Folder OwnersSend owners a dated log of kept and trashed files. Include unresolved copies and failed trash attempts for follow-up.
How to Get Started
Connect the tools you already use, such as Gmail, Google Drive or Microsoft Outlook.
28 tools
- Choose the Friday 9 a.m. time zone and the shared project folders to review, grouped by project; include subfolders only when their owners approve them.
- For each project group, name one folder whose matching file is authoritative and provide the email addresses of the affected folder owners.
- Authorize reading and trashing binary files in those folders and sending cleanup emails; exclude native online documents, shortcuts, and any folders that must never be cleaned.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Trash Duplicate Files:
You choose an authoritative folder for each project group. The Agent keeps its sole exact match there. Owners decide when that folder has no match or several.
You choose the project folders and whether to include subfolders. The Agent compares stored binary files and leaves native online documents and shortcuts alone.
The Agent leaves changed copies in place and lists them for review. If an owner's email fails, the remaining owners hear about the delivery failure.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
Agents related to Trash Duplicate Files
More ready-to-run Agents for connected work.
Your campaign reviewer gets the current draft and a clear request, while the card shows when the email went out.
16 toolsYour campaign reviewer gets the right file and question, while the review row keeps a link to the request.
7 toolsYour review cards show who made a proof decision and which file they saw. The reply time stays with the decision.
14 toolsYour approval task keeps the reviewer’s decision beside the proof version they saw, with a link back to their chat message.
6 tools