Sign in Start free
  • AI-Agent
  • Ready to Run

Remove Duplicate Files

Find exact copies in your chosen folder and flag or trash extras

Use this Agent instantly or customize it - no programming needed

Check and clear duplicate files in one folder
Reads
  • New file
    New file

    Your new file starts the check with its name and ID.

  • Watched folder
    Watched folder

    Your selected folder limits the comparison to files directly inside it.

  • Copy to keep
    Copy to keep

    You choose whether the oldest or newest matching file stays. File ID breaks creation-time ties.

  • Duplicate action
    Duplicate action

    You choose whether to flag exact copies with a prefix or move them to trash.

  • Owner email address
    Owner email address

    Your address tells the Agent where to send each cleanup report.

File storage tool
File storage tool

Your file storage tool watches one folder, compares file contents, and flags or trashes confirmed copies.
File storage tool
Is the new file outside the folder or ineligible for comparison?YesNo
Email the owner why the file was skipped.
Writes
  • Cleanup email
    Cleanup email

    You get the result of each check, including skipped files and failed actions.

Email service
Email service

Your email service sends the owner the copy kept, duplicate results, and files needing attention.
Email service
Can the new file's contents not be read?YesNo
Email the owner why the comparison stopped.
Writes
  • Cleanup email
    Cleanup email

    You get the result of each check, including skipped files and failed actions.

Compare bytes with readable candidates and leave blocked files untouched.
Are there no exact copies to clean up?YesNo
Email the owner that no cleanup was needed and name any blocked files.
Writes
  • Cleanup email
    Cleanup email

    You get the result of each check, including skipped files and failed actions.

Recheck matches, keep the chosen copy, and flag or trash unchanged duplicates.
Writes
  • Kept copy
    Kept copy

    You see the matching file that stayed, with its name and link.

  • Duplicate results
    Duplicate results

    You see which exact copies were flagged or trashed after their contents were checked.

Email the owner the kept copy, results, and unresolved files.
Writes
  • Cleanup email
    Cleanup email

    You get the result of each check, including skipped files and failed actions.

This Agent checks new files in your chosen folder for exact copies. It keeps your chosen copy and flags or trashes the rest. You get an email with the results.

Modify Agent

Customize this Agent to fit your needs using natural language.

Start Agent for Free

Enter your email address and we will send you a secure link to continue.

Gmail
Used as:
Show all Agents working with Gmail
Google Drive
Used as:
Show all Agents working with Google Drive
Microsoft Outlook
Used as:
Show all Agents working with Microsoft Outlook
Zoom
Used as:
Show all Agents working with Zoom
Brevo
Used as:
Show all Agents working with Brevo
Google Contacts
Used as:
Show all Agents working with Google Contacts
Dropbox
Used as:
Show all Agents working with Dropbox
OneDrive
Used as:
Show all Agents working with OneDrive
Microsoft Office 365
Used as:
Show all Agents working with Microsoft Office 365
ClickSend SMS
Used as:
Show all Agents working with ClickSend SMS
Keap
Used as:
Show all Agents working with Keap
SendGrid
Used as:
Show all Agents working with SendGrid
Zoho Mail
Used as:
Show all Agents working with Zoho Mail
ServiceM8
Used as:
Show all Agents working with ServiceM8
Campaign Monitor
Used as:
Show all Agents working with Campaign Monitor
GetResponse
Used as:
Show all Agents working with GetResponse
Box
Used as:
Show all Agents working with Box
Mailgun
Used as:
Show all Agents working with Mailgun
Mailjet
Used as:
Show all Agents working with Mailjet
lemlist
Used as:
Show all Agents working with lemlist
OneSignal
Used as:
Show all Agents working with OneSignal
Superchat
Used as:
Show all Agents working with Superchat
ActiveCampaign Postmark
Used as:
Show all Agents working with ActiveCampaign Postmark
Mailchimp Transactional
Used as:
Show all Agents working with Mailchimp Transactional
Microsoft Exchange
Used as:
Show all Agents working with Microsoft Exchange
Sender
Used as:
Show all Agents working with Sender

Made for your industry

Remove Duplicate Files is made for businesses in these industries.

Made for your role

Remove Duplicate Files is made for people in these roles.

Made for your department

Remove Duplicate Files is made for people in these departments.

How Remove Duplicate Files works

4 steps, in order, on every run.

  1. Check the new fileRead the file that arrived directly in your chosen folder. Skip folders, shortcuts, and files without a binary checksum; explain why by email.
  2. Find exact file copiesSearch that folder for files with the same checksum and size. Compare their contents to confirm exact copies.
  3. Keep one copy and handle extrasKeep the oldest or newest copy, as you chose. Flag or trash exact duplicates; leave unmatched files alone.
  4. Email the owner the resultsEmail the owner which file stayed and what happened to its duplicates. Name any skipped checks or failed changes.

How to Get Started

Connect your tools

Connect the tools you already use, such as Gmail, Google Drive or Microsoft Outlook.

26 tools
Set your rules
  • Choose one folder to watch and limit comparison to files directly inside it.
  • Choose whether the oldest or newest file by creation time is kept when contents match.
  • Choose whether verified duplicates are renamed with a DUPLICATE- prefix or moved to trash.
  • Provide the folder owner's email address and connect a sending mailbox.
  • Grant the file connection permission to read binary contents and rename or trash files in the chosen folder.
Launch the Agent

Use safe mode to approve every result before it goes out, or let the Agent run automatically.

FAQs

Frequently asked questions about the Remove Duplicate Files:

Can I choose which copy stays?

Yes. You choose the oldest or newest file by creation time. If times match, the Agent uses file IDs to decide.

Will it scan subfolders in Google Drive?

No. You choose one folder. The Agent checks only files directly inside it when a new file arrives.

What if a file cannot be compared?

The Agent leaves it alone and emails you the reason. This includes native documents and files it cannot download.

Can I flag duplicates instead of trashing them?

Yes. Choose a DUPLICATE- prefix to flag exact copies, or choose trash. Files moved to trash remain recoverable.

What happens when the Agent is unsure?

It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.

Can I review its work?

Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.

What happens if I cancel?

The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.

Related Agents

Agents related to Remove Duplicate Files

More ready-to-run Agents for connected work.

Link Repeat Supplier Quotes

See the original approval path alongside a held duplicate card, so your coordinator can reconcile a revised supplier quote.

Works with
Published by Approvals Essentials
Update Bill Reviews

Your bill review queue shows payments against open tasks, giving your team the details to close or correct the review.

Works with9 tools
Published by Accounts Payable Essentials
Check Asset Review Requests

Your asset row shows whether the current file version already has a review request, so your team can avoid asking twice.

Works with5 tools
Published by Campaigns Essentials
Flag Repeated Invoice Numbers

Your team sees when a bill may repeat a paid invoice number. A warning or review question shows what needs attention.

Works with
Published by Accounts Payable Essentials