File signed agreements, keep order receipts, bundle handoffs. Every one is ready to run, and you can adjust it in plain language.
Send the current draft to its reviewer with the review question.
Your campaign reviewer gets the current draft and a clear request, while the card shows when the email went out.
Email the current creative proof and note the revision sent.
Your reviewer gets the current image or PDF and a clear question. Your review card shows which revision you sent.
Mark the artwork revision handed to reviewers on its card.
Your review card shows the proof version your reviewer received, even if the linked file changes later.