AI-Agents for Document Controllers in Document Control in Handoffs working with Kintone
Pass on decisions, carry revision notes, open supplier setup. Every one is ready to run, and you can adjust it in plain language.
Put checked PDF links beside their source files in the request sheet.
Your team gets checked PDF links in the spreadsheet, with clear issues on rows that need a fix.
10 toolsAssemble project PDFs in the page order listed on each request.
Your report or invoice packet is ready on the same spreadsheet row as the source PDFs, with its pages in the order you chose.
8 toolsDistribute approved handoff files and log each recipient's send result.
See every send result beside the recipient's name after you mark a handoff note Ready in your shared folder.
19 toolsLink the reviewed PDF to the original maker’s rework task.
Your makers get a rework task with the reviewed PDF and rejection reason, so the next revision starts from the right file.
5 toolsLink the current drawing to its earlier decision before handoff.
Keep construction work from moving ahead on an outdated drawing decision. Your coordinator gets a linked review when a revision affects a change order.
8 toolsOpen one review per manual revision with changes and prior sign-off.
Your document review and approval process has a clear next step: a linked task with the changes and prior decision for the revised manual.
8 toolsCompare each revised spec with its exact approved version.
See which specification changes need another decision before production continues, with a linked review for your product manager and a visible reapproval flag.
8 toolsCatch drawing revision changes before old approvals move ahead.
Keep changed drawings from moving forward on an old sign-off. Your coordinator gets a linked review with the current file and prior decision in view.
12 toolsLink drawing revisions to prior sign-offs for review.
Get a new review tied to the earlier sign-off when your project drawing changes. Your handoff stays on hold for the coordinator.
10 toolsLink revised policy drafts to new reviews before handoff.
See what changed and who needs to review it before your revised policy draft moves forward.
10 toolsFile signed project agreements and logs in the final folder.
Your signed agreements and signing logs land together in the restricted folder you choose, and the owner gets links to both PDFs.
5 toolsAttach one ordered PDF packet to the project task.
Your reviewer gets a single PDF in the order you set, with the finished packet attached and linked on the project task.
5 tools
