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File Signed Agreements
File signed PDFs and signing logs, then share their final links
Use this Agent instantly or customize it - no programming needed
- Completed signing requestCompleted signing request
A completed request in your working folder starts each filing run.
- Working folderWorking folder
Your chosen working folder holds the request and its final PDFs before filing.
- Final agreements folderFinal agreements folder
Your chosen final folder limits access to invited collaborators.
- Agreement ownerAgreement owner
Your chosen owner can open the final folder and receive the final links.
- signed agreement PDFsigned agreement PDF
Your completed request identifies the signed PDF that needs filing.
- Signing log PDFSigning log PDF
Your completed request identifies the matching proof of signing.
Your document repository holds signing requests, their PDFs, and the final folder for executed agreements.
- Agreement clarification requestAgreement clarification request
Your owner gets a request to identify the right agreement and signing log.
- Filing issue noticeFiling issue notice
Your owner learns which access setting or file move needs correction.
- Final signed agreement PDFFinal signed agreement PDF
Your signed agreement sits in the restricted final folder with its file link.
- Final signing log PDFFinal signing log PDF
Your matching signing log sits beside the agreement with its file link.
- Filing issue noticeFiling issue notice
Your owner learns which access setting or file move needs correction.
- Owner notice with final linksOwner notice with final links
Your owner gets a comment on the signed PDF with links to both final files.
This Agent starts when a signing request finishes in your chosen working folder. It checks both PDFs and files them in your restricted final folder. It shares both final links with the agreement owner.
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Google DriveUsed as:
- Document repository
Google Drive holds signing requests, their PDFs, and the final folder for executed agreements.
AirtableUsed as:
- Document repository
Airtable holds signing requests, their PDFs, and the final folder for executed agreements.
Google ContactsUsed as:
- Document repository
Google Contacts holds signing requests, their PDFs, and the final folder for executed agreements.
Microsoft Office 365Used as:
- Document repository
Microsoft Office 365 holds signing requests, their PDFs, and the final folder for executed agreements.
KintoneUsed as:
- Document repository
Kintone holds signing requests, their PDFs, and the final folder for executed agreements.
Made for your industry
File Signed Agreements is made for businesses in these industries.
- Consulting
File signed engagement agreements and share the final PDF links.
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Keep signed client agreements and signing proof together in final files.
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File signed client agreements with their signing logs for matter teams.
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File executed leases with signing logs and share both final links.
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Made for your role
File Signed Agreements is made for people in these roles.
- Procurement Specialist
File signed supplier agreements and the matching signing logs.
Show all Agents for the Procurement Specialist role - Document Controller
File signed project agreements and logs in the final folder.
Show all Agents for the Document Controller role - Contract Administrator
File executed agreements and their signing logs together.
Show all Agents for the Contract Administrator role - Legal Operations Specialist
File signed agreements and logs where legal can retrieve them.
Show all Agents for the Legal Operations Specialist role - Contract Manager
Keep signed contracts and signing proof together for review.
Show all Agents for the Contract Manager role - Leasing Specialist
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Move completed agreements and logs into final files.
Show all Agents for the Contract Coordinator role - Records Manager
Keep each signed agreement and its signing log in restricted records.
Show all Agents for the Records Manager role - Legal Assistant
File executed matter agreements and send both final links to the owner.
Show all Agents for the Legal Assistant role
Made for your department
File Signed Agreements is made for people in these departments.
- Procurement
File signed supplier contracts and share both final links.
Show all Agents for the Procurement department - Legal
Keep signed agreements and their signing proof together for legal review.
Show all Agents for the Legal department - Document Control
File signed project contracts with their matching signing logs.
Show all Agents for the Document Control department - Contract Management
File each executed contract and signing log in final files.
Show all Agents for the Contract Management department - Leasing
File executed leases with their logs for the leasing team.
Show all Agents for the Leasing department - Records Management
Move signed agreements and logs into restricted final records.
Show all Agents for the Records Management department
How File Signed Agreements works
4 steps, in order, on every run.
-
Confirm the signing requestConfirm the request finished in your working folder and has a signed PDF and matching log. Retry if either PDF is still unavailable.
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Check file accessCheck both PDFs and the final folder for unwanted access. Alert the owner if any access is too broad.
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Move the final PDFsMove the signed agreement and matching signing log into your final folder. Skip either PDF already there.
-
Share both final linksConfirm both PDFs reached the final folder. Mention the owner in a comment with both final links.
How to Get Started
Connect the tools you already use, such as Google Drive, Airtable or Google Contacts.
5 tools
- Choose the working folder that holds the team's signature requests and the restricted final-agreements folder.
- Set the final folder so only invited collaborators can open its files, and give the Agent permission to read the signing requests, move files, and comment on them.
- Name the agreement owner as a collaborator in the final folder and provide that person's account ID for the final notice.
- Use one agreement PDF per signing request; keep external file-level collaborators and open links off files in the working folder.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the File Signed Agreements:
Yes. You choose a final folder limited to invited collaborators and add the agreement owner. The Agent stops and alerts the owner if access is too broad.
The Agent leaves the files in place and asks the owner to identify the right signed PDF and signing log.
The Agent retries after the request finishes. It does not move an incomplete agreement.
No. The Agent moves only PDFs still in the working folder and posts no second final-links comment for the same request.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
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