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Open Specification Review
Open technical approval reviews for revised product specifications
Use this Agent instantly or customize it - no programming needed
- Specification change noticeSpecification change notice
Your file account alerts you when a specification in the watched folder may have changed.
- Folder change cursorFolder change cursor
Your saved cursor identifies the folder changes to read since the last run.
- Current specificationCurrent specification
Your current specification provides the new requirements and exact revision to review.
- Signed-off review cardSigned-off review card
Your signed-off card identifies the approved revision and earlier decision for this product.
- Approved specificationApproved specification
Your approved specification provides the requirements that decision owners previously signed off.
- Product review criteriaProduct review criteria
Your criteria say which requirement changes need another decision.
- Reviewer assignmentsReviewer assignments
Your owner list identifies decision makers by product and change type, plus the product manager.
Your file storage service reports file changes and supplies both specification revisions for comparison.
Your review board holds the signed-off card and lets the Agent open a linked review.
- Approved copy requestApproved copy request
Your signed-off card shows the missing version and asks the product manager for a copy.
- Revision check noteRevision check note
Your signed-off card notes the checked revision when only formatting changed.
- Technical approval reviewTechnical approval review
Your linked review shows changed requirements and the people needed for a new decision.
- Reapproval flagReapproval flag
Your earlier card carries the reapproval-needed label and a link to the new review.
- Decision owner requestDecision owner request
Your product manager sees that a decision owner must be named before assignment.
- Reapproval flagReapproval flag
Your earlier card carries the reapproval-needed label and a link to the new review.
- Technical approval reviewTechnical approval review
Your linked review shows changed requirements and the people needed for a new decision.
- Reapproval flagReapproval flag
Your earlier card carries the reapproval-needed label and a link to the new review.
This Agent checks a revised specification against its signed-off version. Your review rules determine whether the changes need reapproval. A linked review brings your product manager the decision and flags the earlier sign-off.
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Google DriveUsed as:
- File storage service
Google Drive reports file changes and supplies both specification revisions for comparison.
AirtableUsed as:
- Review board
Airtable holds the signed-off card and lets the Agent open a linked review.
monday.comUsed as:
- File storage service
monday.com reports file changes and supplies both specification revisions for comparison.
- Review board
monday.com holds the signed-off card and lets the Agent open a linked review.
AsanaUsed as:
- Review board
Asana holds the signed-off card and lets the Agent open a linked review.
ClickUpUsed as:
- Review board
ClickUp holds the signed-off card and lets the Agent open a linked review.
Google ContactsUsed as:
- File storage service
Google Contacts reports file changes and supplies both specification revisions for comparison.
PipefyUsed as:
- Review board
Pipefy holds the signed-off card and lets the Agent open a linked review.
KintoneUsed as:
- Review board
Kintone holds the signed-off card and lets the Agent open a linked review.
Made for your industry
Open Specification Review is made for businesses in these industries.
- Consumer Packaged Goods
Route changed product requirements for a new production decision.
Show all Agents for the Consumer Packaged Goods industry - Manufacturing
Flag revised product specs for approval before production continues.
Show all Agents for the Manufacturing industry - Fashion and Apparel
Reopen sign-off when an approved garment specification changes.
Show all Agents for the Fashion and Apparel industry - Life Sciences
Flag changed product specifications for technical review before production.
Show all Agents for the Life Sciences industry
Made for your role
Open Specification Review is made for people in these roles.
- Document Controller
Compare each revised spec with its exact approved version.
Show all Agents for the Document Controller role - Product Manager
Show what changed and who must sign off before production continues.
Show all Agents for the Product Manager role - Engineering Manager
Route changed technical requirements to the right decision owners.
Show all Agents for the Engineering Manager role - Quality Manager
Flag revised product specs that need another quality review.
Show all Agents for the Quality Manager role
Made for your department
Open Specification Review is made for people in these departments.
- Production
Mark earlier sign-off for reapproval before production resumes.
Show all Agents for the Production department - Document Control
Tie each revised spec to the version that received sign-off.
Show all Agents for the Document Control department - Product Management
Open a linked review when approved product requirements change.
Show all Agents for the Product Management department - Quality Assurance
Flag specification changes that require a fresh quality decision.
Show all Agents for the Quality Assurance department - Engineering
Surface revised technical requirements for the required approvers.
Show all Agents for the Engineering department
How Open Specification Review works
4 steps, in order, on every run.
-
Find revised specificationsFind changed specifications in your chosen folder. Match each file to its signed-off review card and exact approved version.
-
Compare requirement changesCompare the current file with the signed-off version. Separate requirement changes from formatting edits under your review rules.
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Route the technical reviewOpen a linked review when your criteria require another decision. Assign your product manager and the decision owners you specify.
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Flag the earlier sign-offMark the signed-off card for reapproval and link the new review. Keep production waiting for a human decision under your handoff rules.
How to Get Started
Connect the tools you already use, such as Google Drive, Airtable or monday.com.
8 tools
- Choose the folder containing approved product specifications and connect it for file-change notifications; store its change cursor between runs.
- Choose the product review board, its signed-off and new-review lists, and the reapproval-needed label.
- Keep each signed-off card's file ID, signed-off revision ID, decision, decision date, and product identifier in its description or agreed fields.
- Provide the product review criteria, including which requirement changes require another decision, and a product-by-change-type list of decision owners and the product manager's board member ID.
- Use the reapproval-needed label as the production handoff stop until the new revision receives human approval.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Open Specification Review:
Choose the specification folder and review board. Record the approved file revision on each signed-off card. Provide your review criteria and decision owners.
Your review criteria decide that. For formatting-only changes, the Agent notes the checked revision on the signed-off card and keeps the existing decision.
Your product manager gets a blocker on the signed-off card and a request for the approved copy. The review can proceed once that copy is available.
No. If a review already exists for that file revision, the Agent updates it with any newly found differences.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
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