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Send approved project handoffs to each recipient and track the results.
See every send result beside the recipient's name after you mark a handoff note Ready in your shared folder.
List due proof reviews and the reviewers who need access.
Your production team gets a morning view of who can open today's and tomorrow's proofs, with clear flags for reviews that need a fix or manual check.
Create the approved folder structure and link it to each handoff.
Your project handoff task points to a folder with the right Agile or PRINCE2 phases, while your lead sees what details still need attention.