File signed agreements, keep order receipts, bundle handoffs. Every one is ready to run, and you can adjust it in plain language.
Send project reviewers the name and link of each new document.
Your reviewers get an email when a file lands in your shared review folder, with its name and a link they can open.
Record approval decisions against specific proof revisions.
Keep a clear history of who approved or rejected each campaign proof, even when the review board status changes later.