Bring delayed approvals to owners, flag policy exceptions. Every one is ready to run, and you can adjust it in plain language.
List ready proofs whose file revisions differ from their task titles.
Your coordinator starts the day with a clear list of ready review tasks whose titles disagree with their newest proofs.
Put the current proof revision and reviewer due date on each task.
Your review tasks show the current image revision and reviewer due date, so the next handoff is clear.
Flag older artwork links before visual proof reviews.
Your reviewers see whether a task links to the latest file, with the newer link in a comment when the task points to an old draft.