Close signed tasks, open follow-ups, carry revision notes. Every one is ready to run, and you can adjust it in plain language.
Put publication proof signoffs on reviewers' task lists.
Your reviewers get a clear task for the proof decision, with the link and due date from the meeting action item.
Prepare publication proofs as pending reviewer assignments.
Your reviewers get a clear approval task on the submitted proof, with the decision to make and the date you requested.