- AI-Agent
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Place Approved File Shortcuts
Create launch folder shortcuts for approved campaign files
Use this Agent instantly or customize it - no programming needed
- Approval noticeApproval notice
Your reviewer's approval identifies the asset row that needs a handoff.
- Campaign settingsCampaign settings
You choose the campaign scope, review rules, and person to ask about unclear assets.
- Asset reviewAsset review
Your current asset row shows the approval, reviewer, owner, due date, and review question.
- Approved file IDApproved file ID
Your asset row points to the exact file version the reviewer approved.
- Launch folderLaunch folder
Your asset row names the campaign folder that should hold the shortcut.
- Prior request or revisionPrior request or revision
Your asset's earlier work shows whether this approval already has a request or revision.
Your approved asset row in review tracker supplies the reviewer, file ID, and launch folder.
- Campaign owner questionCampaign owner question
Your campaign owner gets a question about the details blocking this handoff.
- Handoff linkHandoff link
Your link opens the item that shows what happened to this approved asset.
- Approved file shortcutApproved file shortcut
Your publishing owner can find the approved file in the campaign launch folder.
- Handoff linkHandoff link
Your link opens the item that shows what happened to this approved asset.
Your campaign launch folder in file storage tool holds a shortcut to the approved file.
This Agent waits for a named reviewer to approve an asset in your shared base. It checks the current file and handoff folder. It creates a shortcut in the launch folder for your publishing owner.
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Google DriveUsed as:
- File storage tool
Your campaign launch folder in Google Drive holds a shortcut to the approved file.
NotionUsed as:
- Review tracker
Your approved asset row in Notion supplies the reviewer, file ID, and launch folder.
AirtableUsed as:
- Review tracker
Your approved asset row in Airtable supplies the reviewer, file ID, and launch folder.
monday.comUsed as:
- Review tracker
Your approved asset row in monday.com supplies the reviewer, file ID, and launch folder.
SmartsheetUsed as:
- Review tracker
Your approved asset row in Smartsheet supplies the reviewer, file ID, and launch folder.
PipefyUsed as:
- File storage tool
Your campaign launch folder in Pipefy holds a shortcut to the approved file.
Made for your industry
Place Approved File Shortcuts is made for businesses in these industries.
- Advertising and Marketing
Add approved client campaign assets to the launch folder as shortcuts.
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Made for your role
Place Approved File Shortcuts is made for people in these roles.
- Creative Operations Coordinator
Create a launch folder shortcut after the reviewer approves an asset.
Show all Agents for the Creative Operations Coordinator role - Campaign Manager
Give the publishing owner a launch folder shortcut to the approved asset.
Show all Agents for the Campaign Manager role - Marketing Operations Coordinator
Link approved campaign files in the launch folder for publishing.
Show all Agents for the Marketing Operations Coordinator role
How Place Approved File Shortcuts works
3 steps, in order, on every run.
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Find the approved fileRead the current asset row to confirm the approval and file. Leave the review pending and ask your campaign owner about missing or conflicting details.
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Check for an earlier handoffLook for a request or revision for this asset version. Link to a match when it covers the same approval.
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Place the launch shortcutCreate one shortcut to the approved file in the campaign launch folder. Help the publishing owner find the approved version for human publication.
How to Get Started
Connect the tools you already use, such as Google Drive, Notion or Airtable.
6 tools
- Select the campaign scope and connect the tools named in the feature slots.
- Map the asset ID, owner, reviewer, file, review question, due date, and human decision fields or labels used by this campaign.
- Set the review window and the person to ask when an asset has missing or conflicting details.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Place Approved File Shortcuts:
You choose the campaign scope and connect your review and launch tools. You map the asset, reviewer, file, and decision fields your team uses.
Your named campaign owner resolves missing or conflicting details. The Agent leaves the review pending and asks them what to use.
No. Your publishing owner gets a shortcut to the approved file for human publication. Your team still handles publication.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
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