Close signed tasks, open follow-ups, carry revision notes. Every one is ready to run, and you can adjust it in plain language.
Open review tasks for changed mine operating manuals before crews use them.
Your document review and approval process has a clear next step: a linked task with the changes and prior decision for the revised manual.
Open a review when a site safety procedure adds a step.
Your quality manager gets a linked SOP review showing the new step and required sign-offs before the revised procedure can be released.