File signed agreements, keep order receipts, bundle handoffs. Every one is ready to run, and you can adjust it in plain language.
Send the current packaging proof and log the revision sent.
Your reviewer gets the current image or PDF and a clear question. Your review card shows which revision you sent.
Send production reviewers the name and link of each new file.
Your reviewers get an email when a file lands in your shared review folder, with its name and a link they can open.
Log proof decisions against the reviewed production file.
Your review cards show who made a proof decision and which file they saw. The reply time stays with the decision.