Close signed tasks, open follow-ups, carry revision notes. Every one is ready to run, and you can adjust it in plain language.
Put proof decisions from project meetings on reviewers' task lists.
Your reviewers get a clear task for the proof decision, with the link and due date from the meeting action item.
Keep requested proof fixes with the current file and assigned maker.
Your maker gets a clear correction checklist on the original card, tied to the proof the reviewer saw.