Check forms for missing details, return them for correction. Every one is ready to run, and you can adjust it in plain language.
Keep leaders' shared calendar current with team meetings and flag overlaps.
Your other group sees meeting changes on its shared calendar. The schedule owner gets an email when appointments overlap.
Add a leader's flagged appointments to the calendar for review.
Get calendar appointments from flagged emails when details are clear, plus a confirmation email linking to each entry for review.