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Add Emailed Appointments

Turn flagged emails into calendar appointments and send review links

Use this Agent instantly or customize it - no programming needed

Add a flagged appointment and send its review link
Reads
  • Flagged email
    Flagged email

    Your flagged email contains the appointment request and tells the Agent which message to read.

  • Destination calendar
    Destination calendar

    You choose the calendar where the Agent adds appointments from your flagged emails.

  • Confirmation address
    Confirmation address

    You choose the email address that receives review links and requests for clarification.

  • Default time zone
    Default time zone

    Your default time zone helps the Agent interpret appointment times when an email omits one.

Calendar
Calendar

Your calendar reads flagged emails, saves appointments, and sends review links.
Calendar
Does the email lack an appointment or required details?YesNo
Email what needs clarification
Writes
  • Clarification email
    Clarification email

    Your confirmation address receives the missing or conflicting details that need correction.

Do the dates, times, or time zones conflict?YesNo
Email the conflicting details for correction
Writes
  • Clarification email
    Clarification email

    Your confirmation address receives the missing or conflicting details that need correction.

Does creating the calendar appointment fail?YesNo
Email the calendar failure
Writes
  • Calendar failure email
    Calendar failure email

    Your confirmation address receives an email saying the appointment was not added.

Email the appointment summary and review link
Writes
  • Calendar appointment
    Calendar appointment

    Your calendar shows the saved appointment with its time, place, and notes.

  • Confirmation email
    Confirmation email

    Your confirmation email includes the appointment summary and a direct link to review or correct it.

This Agent uses AI to read the appointment in an email you flag. It checks the date and times before adding a clear appointment to your calendar. Your chosen recipient gets an appointment confirmation email with a review link.

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Gmail
Used as:
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Microsoft Outlook
Used as:
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Zoom
Used as:
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Microsoft Office 365
Used as:
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Zoho Mail
Used as:
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Made for your industry

Add Emailed Appointments is made for businesses in these industries.

Made for your role

Add Emailed Appointments is made for people in these roles.

Made for your department

Add Emailed Appointments is made for people in these departments.

How Add Emailed Appointments works

4 steps, in order, on every run.

  1. Read the flagged emailRead the message after you flag an appointment email. Gather the details needed to put it on your calendar.
  2. Check the appointment detailsExtract the appointment details from the email. Email your chosen recipient for clarification if dates or times are unclear.
  3. Create the calendar appointmentAdd a clear appointment to your chosen calendar with its title and place. Include useful details from the email.
  4. Email the review linkSend your chosen recipient an appointment confirmation email with a direct review link. Email them about a calendar failure if creation fails.

How to Get Started

Connect your tools

Connect the tools you already use, such as Gmail, Microsoft Outlook or Zoom.

5 tools
Set your rules
  • Choose the mailbox and calendar to use, the email address that receives confirmations, and the default time zone for dates that omit one.
  • Flag only the emails whose appointment details should become calendar appointments.
Launch the Agent

Use safe mode to approve every result before it goes out, or let the Agent run automatically.

FAQs

Frequently asked questions about the Add Emailed Appointments:

Which emails start this Agent?

The Agent starts when you newly flag an email in your chosen mailbox. You choose the calendar and default time zone during setup.

What if the email has no clear appointment details?

The Agent emails your chosen recipient the missing or conflicting details. It does not create a calendar entry from that email.

Who receives the appointment confirmation email?

You choose the confirmation address during setup. That recipient gets a summary and a direct link to inspect or edit the new calendar entry.

What if the calendar entry fails?

The Agent emails your chosen recipient about the failure. It does not claim that the appointment was added.

What happens when the Agent is unsure?

It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.

Can I review its work?

Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.

What happens if I cancel?

The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.