File signed agreements, keep order receipts, bundle handoffs. Every one is ready to run, and you can adjust it in plain language.
Keep a dated version receipt beside each proof request.
Your review threads show the revision your teammate shared with a reviewer, even after newer proofs appear.
Track which creative proof revision each reviewer received.
Your reviewers get the proof link, while your review ledger shows which revision you shared with them.
Keep proof decisions clear across your creative team's handoffs.
Your proof tasks show who decided, which file version they reviewed, and who takes the next step.