Set up an approval task with one current proof, a decision question, and a due date.
Open dated proof approvals before campaign launch.
Your reviewers get a dated task for the current proof, with the decision they need to make before launch.
Show which campaign proof awaits the reviewer's decision.
Your reviewers get a clear task for the current proof. They know what decision to make and when it is due.
Assign campaign proof decisions agreed in meetings to reviewers.
Your reviewers get a clear task for the proof decision, with the link and due date from the meeting action item.
Prepare campaign proofs for the assigned reviewer's decision.
Your reviewers get a clear approval task on the submitted proof, with the decision to make and the date you requested.