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Open Proof Approval Subitems
Create dated review tasks for campaign proofs ready for signoff
Use this Agent instantly or customize it - no programming needed
- Ready status changeReady status change
Your item's move to Ready starts a run and identifies the production item.
- Current proofCurrent proof
Your production item holds the proof the reviewer needs to judge.
- ReviewerReviewer
Your production item names the person who will decide on the proof.
- Launch dateLaunch date
Your production item's launch date sets the review deadline.
- Pending approval subitemsPending approval subitems
Your item's pending approval subitems show whether this proof already has a review task.
- Decision questionDecision question
Your chosen question asks the reviewer to approve the proof or request changes.
- Review deadline ruleReview deadline rule
Your review deadline falls two business days before launch.
Your campaign board holds each proof and launch date, plus its review subitems.
- Missing-detail noteMissing-detail note
Your production item gets a note naming the missing proof, reviewer, or launch date.
- Approval subitemApproval subitem
Your reviewer gets a dated subitem linked to the production item and its current proof.
This Agent starts when a campaign draft reaches Ready. It checks the current proof and launch date. It opens a dated approval subitem for the assigned reviewer under the production item.
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Google DriveUsed as:
- Campaign board
Google Drive holds each proof and launch date, plus its review subitems.
AirtableUsed as:
- Campaign board
Airtable holds each proof and launch date, plus its review subitems.
monday.comUsed as:
- Campaign board
monday.com holds each proof and launch date, plus its review subitems.
Google ContactsUsed as:
- Campaign board
Google Contacts holds each proof and launch date, plus its review subitems.
KintoneUsed as:
- Campaign board
Kintone holds each proof and launch date, plus its review subitems.
Made for your industry
Open Proof Approval Subitems is made for businesses in these industries.
- Advertising and Marketing
Open dated approval tasks for campaign proofs before launch.
Show all Agents for the Advertising and Marketing industry - Retail
Set up dated proof decisions ahead of retail promotions.
Show all Agents for the Retail industry - Consumer Packaged Goods
Open proof reviews before packaged goods campaigns launch.
Show all Agents for the Consumer Packaged Goods industry - Graphic Design
Put each ready design proof in a dated campaign review task.
Show all Agents for the Graphic Design industry
Made for your role
Open Proof Approval Subitems is made for people in these roles.
- Campaign Manager
Put proof decisions on the board ahead of campaign launches.
Show all Agents for the Campaign Manager role - Creative Operations Coordinator
Open proof review tasks from ready production items.
Show all Agents for the Creative Operations Coordinator role - Campaign Coordinator
Assign ready campaign proofs to reviewers with due dates.
Show all Agents for the Campaign Coordinator role - Art Director
Put the current campaign proof in a dated art review task.
Show all Agents for the Art Director role - Brand Manager
Give brand reviewers a dated task for the current proof.
Show all Agents for the Brand Manager role - Marketing Operations Coordinator
Turn Ready status changes into dated proof approvals.
Show all Agents for the Marketing Operations Coordinator role - Creative Director
Queue final campaign proofs for a dated creative decision.
Show all Agents for the Creative Director role
Made for your department
Open Proof Approval Subitems is made for people in these departments.
- Marketing
Open dated proof approvals before campaign launch.
Show all Agents for the Marketing department - Creative
Put ready campaign proofs up for a dated creative decision.
Show all Agents for the Creative department - Creative Operations
Assign the current proof to a reviewer with a due date.
Show all Agents for the Creative Operations department - Production
Add a review subitem when a campaign proof is ready.
Show all Agents for the Production department - Project Management
Create a dated proof review task under the campaign item.
Show all Agents for the Project Management department - Design
Open a dated approval task for the current design proof.
Show all Agents for the Design department
How Open Proof Approval Subitems works
4 steps, in order, on every run.
-
Read the ready draftRead the current proof and reviewer from the production item. Check the launch date; add a missing-detail note if anything is absent.
-
Check for an existing reviewKeep a pending approval subitem if it already names the same proof. Avoid opening another review task for that proof.
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Set the review due dateCalculate the review deadline using your chosen two-business-day rule. Pair the current proof with the approval question.
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Open the approval subitemCreate a pending subitem under the production item with the proof and due date. Assign the reviewer and include your decision question.
How to Get Started
Connect the tools you already use, such as Google Drive, Airtable or monday.com.
5 tools
- Choose the production board, the Ready status, the proof file column, the reviewer column, and the launch date column.
- Set the reviewer question to 'Approve this proof for launch, or request changes?' and set the approval due date to two business days before the launch date.
- Choose the approval subitem fields for proof, question, reviewer, due date, and parent item link.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Open Proof Approval Subitems:
You choose the Ready status and the fields to use. Your team adds a proof, reviewer, and launch date to each item.
You set the review rule to two business days before launch. The Agent uses the item's launch date to calculate the due date.
Your team gets a missing-detail note on the Ready item. No approval subitem opens without the proof, reviewer, and launch date.
No. If a pending approval subitem already names the current proof, your reviewer keeps that task and no duplicate opens.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
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