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Send Due Date Reminders

Email task owners after deadline edits and send Monday lead reviews

Use this Agent instantly or customize it - no programming needed

Remind an owner about a changed deadline
Reads
  • due-date edit
    due-date edit

    A due-date edit in your the task spreadsheet identifies the task to check.

  • task details
    task details

    Your the task spreadsheet holds each task's title, status, deadline, owner, and row link.

  • reminder history
    reminder history

    Your the task spreadsheet shows which task deadline and owner already received a reminder.

  • owner contact details
    owner contact details

    Your the team directory supplies the owner's name and email addresses for each task.

  • review settings
    review settings

    You choose completed statuses, the spreadsheet's time zone, and the team lead's email address.

Task spreadsheet
Task spreadsheet

Your task spreadsheet starts deadline checks, supplies current task details, and shows reminder results.
Task spreadsheet
Team directory
Team directory

Your team directory gives the Agent each task owner's email address for reminders and address checks.
Team directory
Is the task complete?YesNo
Skip the reminder.
Is the deadline blank or invalid?YesNo
Mark the date problem on the task row.
Writes
  • task reminder status
    task reminder status

    Your the task spreadsheet shows the successful send or the date, address, or delivery problem.

Did this deadline and owner already get a reminder?YesNo
Skip the repeat reminder.
Is the owner's email address missing or unresolved?YesNo
Mark the address problem on the task row.
Writes
  • task reminder status
    task reminder status

    Your the task spreadsheet shows the successful send or the date, address, or delivery problem.

Email the owner and record the send result.
Writes
  • owner reminder
    owner reminder

    Your owner receives an email with the current deadline and a link to the task.

  • task reminder status
    task reminder status

    Your the task spreadsheet shows the successful send or the date, address, or delivery problem.

Work email account
Work email account

Your work email account sends deadline reminders to owners and the Monday review to the team lead.
Work email account
Email the lead a weekly deadline review
Reads
  • Monday schedule
    Monday schedule

    Your chosen Monday morning time starts the weekly review in the spreadsheet's time zone.

  • task details
    task details

    Your the task spreadsheet holds each task's title, status, deadline, owner, and row link.

  • owner contact details
    owner contact details

    Your the team directory supplies the owner's name and email addresses for each task.

  • review settings
    review settings

    You choose completed statuses, the spreadsheet's time zone, and the team lead's email address.

Task spreadsheet
Task spreadsheet

Your task spreadsheet starts deadline checks, supplies current task details, and shows reminder results.
Task spreadsheet
Team directory
Team directory

Your team directory gives the Agent each task owner's email address for reminders and address checks.
Team directory
Is the team lead's email address missing?YesNo
Report the missing lead address.
Writes
  • weekly email problem
    weekly email problem

    You see why the weekly email could not reach the team lead.

Group upcoming and overdue tasks with date and address gaps.
Email the lead the review or report a send failure.
Writes
  • weekly deadline email
    weekly deadline email

    Your team lead receives overdue and next-week tasks, address gaps, and date corrections.

  • weekly email problem
    weekly email problem

    You see why the weekly email could not reach the team lead.

Work email account
Work email account

Your work email account sends deadline reminders to owners and the Monday review to the team lead.
Work email account

This Agent waits for a due date edit in your task spreadsheet. It checks status and owner address, then emails the current deadline and records the result. On Mondays, it emails your lead a deadline and address review.

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Made for your industry

Send Due Date Reminders is made for businesses in these industries.

Made for your role

Send Due Date Reminders is made for people in these roles.

Made for your department

Send Due Date Reminders is made for people in these departments.

How Send Due Date Reminders works

5 steps, in order, on every run.

  1. Check the edited taskRead the task's current due date and status. Skip completed tasks and deadlines already emailed to the same owner.
  2. Find the owner's emailLook up the owner in your team directory. Mark the task row when the address or due date needs fixing.
  3. Email and record the reminderSend the owner the current deadline and task link. Record a successful send on the spreadsheet row to avoid repeats.
  4. Review deadlines every MondayFind open tasks due within seven days or overdue. List open dated tasks whose owner has no usable email address.
  5. Email the team leadSend the Monday deadline and address lists. Include a no-items note when both lists are empty.

How to Get Started

Connect your tools

Connect the tools you already use, such as Google Sheets, Gmail or Microsoft Outlook.

30 tools
Set your rules
  • Choose the task spreadsheet and due-date column; each task row needs a stable task ID, title, completion status, owner contact ID and reminder result columns.
  • Connect the owner contact directory and the sending email account, and enter the team lead's email address.
  • Set the spreadsheet's time zone and a Monday morning time for the weekly list; decide which task statuses mean complete.
Launch the Agent

Use safe mode to approve every result before it goes out, or let the Agent run automatically.

FAQs

Frequently asked questions about the Send Due Date Reminders:

Will this remind owners about completed tasks?

No. You choose which statuses mean complete, and the Agent skips those tasks when a due date changes.

What happens when an owner's email is missing?

The Agent marks the task row for correction. Your lead also sees open dated tasks with address gaps in Monday's email.

What does the Monday due date email include?

Your lead sees overdue tasks and deadlines within seven days. The email also lists address gaps and says when there are no items.

Will a due date imported from another tool start a reminder?

No. This setup watches edits made directly in the spreadsheet. Changes made through another tool do not start the edit trigger.

What happens when the Agent is unsure?

It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.

Can I review its work?

Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.

What happens if I cancel?

The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.

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