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File Signed Agreements
File signed supplier agreements and move old drafts aside
Use this Agent instantly or customize it - no programming needed
- Finalization noticeFinalization notice
Your finalization notice carries the document ID and agreement title.
- Supplier folder assignmentsSupplier folder assignments
Your folder assignments connect each supplier to its agreement folder.
- Signed agreement PDFSigned agreement PDF
Your signed PDF includes the appended audit certificate.
- Unsigned agreement draftUnsigned agreement draft
Your unsigned draft shares its supplier identifier and agreement title with the signed document.
Your signature service sends the finalization notice and provides the signed PDF with its audit certificate.
monday.com finds the unsigned draft, moves it to drafts, and saves the signed PDF.
- Filed signed agreementFiled signed agreement
You can find the signed PDF with its audit pages in the supplier folder under its document ID.
- Retired unsigned draftRetired unsigned draft
Your unsigned draft remains available in the supplier's drafts subfolder.
This Agent waits for a supplier agreement to be finalized. It checks the signed PDF for audit pages and finds the matching draft. It files the signed PDF and moves the draft into drafts.
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Google DriveUsed as:
- Signature service
Google Drive sends the finalization notice and provides the signed PDF with its audit certificate.
monday.comUsed as:
- Signature service
monday.com sends the finalization notice and provides the signed PDF with its audit certificate.
- File storage service
monday.com finds the unsigned draft, moves it to drafts, and saves the signed PDF.
Google ContactsUsed as:
- Signature service
Google Contacts sends the finalization notice and provides the signed PDF with its audit certificate.
DocusignUsed as:
- Signature service
Docusign sends the finalization notice and provides the signed PDF with its audit certificate.
Made for your industry
File Signed Agreements is made for businesses in these industries.
- Retail
File signed merchandise supplier agreements and retire drafts.
Show all Agents for the Retail industry - Consumer Packaged Goods
File signed ingredient and packaging agreements above their drafts.
Show all Agents for the Consumer Packaged Goods industry - Construction
File signed materials agreements and set unsigned drafts aside.
Show all Agents for the Construction industry - Wholesale Distribution
Keep signed supplier agreements current in supplier folders.
Show all Agents for the Wholesale Distribution industry - Manufacturing
File signed supply agreements and move old drafts aside.
Show all Agents for the Manufacturing industry - Healthcare
Keep signed medical supply agreements clear of old drafts.
Show all Agents for the Healthcare industry - Government
File signed procurement agreements with their audit pages.
Show all Agents for the Government industry
Made for your role
File Signed Agreements is made for people in these roles.
- Procurement Specialist
Keep signed supplier agreements separate from unsigned drafts.
Show all Agents for the Procurement Specialist role - Procurement Manager
Keep current supplier agreements clear in each supplier folder.
Show all Agents for the Procurement Manager role - Contract Administrator
File executed supplier agreements with audit pages and retire drafts.
Show all Agents for the Contract Administrator role - Legal Operations Specialist
File signed supplier contracts and retain drafts in separate folders.
Show all Agents for the Legal Operations Specialist role - Contract Manager
Keep signed supplier contracts current while preserving their drafts.
Show all Agents for the Contract Manager role
Made for your department
File Signed Agreements is made for people in these departments.
- Procurement
Keep each supplier's signed agreement current in its folder.
Show all Agents for the Procurement department - Legal
Keep executed supplier contracts clear of superseded drafts.
Show all Agents for the Legal department - Document Control
File signed PDFs with audit pages and move matching drafts aside.
Show all Agents for the Document Control department - Contract Management
Retire unsigned drafts when the executed agreement is filed.
Show all Agents for the Contract Management department
How File Signed Agreements works
3 steps, in order, on every run.
-
Check the final PDFFetch the signed PDF when the agreement is finalized. Confirm the PDF includes its audit certificate pages before filing.
-
Find the matching draftFind the supplier folder and match its draft by supplier identifier and agreement title. Hold unclear matches for review.
-
File the signed agreementMove the unsigned draft into its drafts subfolder. Save the signed PDF in the supplier folder with its document ID.
How to Get Started
Connect the tools you already use, such as Google Drive, monday.com or Google Contacts.
4 tools
- Choose the supplier-agreement document titles or identifiers to include and map each supplier to a folder.
- Use the same supplier identifier in the signature document title and the draft filename; create a drafts subfolder for each supplier.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the File Signed Agreements:
You choose the agreement titles and map suppliers to folders. Use the same supplier identifier in each title and draft filename. Create a drafts subfolder for each supplier.
You review unclear folder or draft matches before any draft moves. The signed PDF waits until you identify the right match.
The Agent retries the PDF retrieval and leaves the draft in place until the audit pages appear.
Your file storage needs to find and move drafts within supplier folders. It also needs to save the signed PDF there.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
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