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Send Duplicate File Report

Email the owner a duplicate file report from completed review decisions

Use this Agent instantly or customize it - no programming needed

Email the owner a duplicate file report
Reads
  • completed decision file
    completed decision file

    Your finished review file lists copy decisions, file locations, and notes for one review.

  • owner email address
    owner email address

    You choose the address that receives each review report or file-reading problem.

  • review wording
    review wording

    You choose how the report describes cases that need a person's review.

File storage app
File storage app

Your file storage app alerts the Agent to finished reviews and lets it read their decision files.
Does reading the decision file fail?YesNo
Email the owner the file name and reading problem
Writes
  • file-reading problem email
    file-reading problem email

    You get the file name and reading problem without a claim about any copy decision.

Email service
Email service

Your email service sends the owner the review report or a specific reading problem.
Email service
Does the file list no copy decisions?YesNo
Email the owner that the review found no decisions
Writes
  • no-decisions email
    no-decisions email

    You hear when a finished review lists no duplicate file decisions.

Group copy decisions and flag uncertain cases
Write counts, original and kept paths, and review questions
Writes
  • duplicate file report
    duplicate file report

    Your report lists each decision, relevant file locations, counts, and cases needing review.

Email the completed report to the owner
Writes
  • report email
    report email

    You receive the completed report by email for this review.

This Agent waits for a completed decision file in your review folder. It reads and groups the recorded copy decisions. It emails you locations and any cases to check.

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Made for your industry

Send Duplicate File Report is made for businesses in these industries.

Made for your role

Send Duplicate File Report is made for people in these roles.

Made for your department

Send Duplicate File Report is made for people in these departments.

How Send Duplicate File Report works

4 steps, in order, on every run.

  1. Read the completed reviewRead the new decision file from your chosen folder. Collect the review date, copy decisions, and file locations.
  2. Group the copy decisionsGroup copies as kept, flagged, or trashed. Link flagged or trashed copies to their kept copy. Mark unclear cases for review.
  3. Write the owner reportList decisions with original and retained locations. Include counts and separate any cases you need to check.
  4. Email the reportSend the report to your chosen address. Name the completed review in the subject. Email the reading problem if the file cannot be read.

How to Get Started

Connect your tools

Connect the tools you already use, such as Gmail, Google Drive or Microsoft Outlook.

24 tools
Set your rules
  • Choose a folder reserved for completed duplicate-review CSV files, and have the scheduled review place one CSV there only after its decisions are final.
  • Set the CSV columns to review_id, completed_at, group_id, file_name, original_path, decision, kept_copy_path, and review_note; use kept, flagged, or trashed for each decision.
  • Enter the owner's email address and the wording to use for files that need a person's review.
Launch the Agent

Use safe mode to approve every result before it goes out, or let the Agent run automatically.

FAQs

Frequently asked questions about the Send Duplicate File Report:

What do I need to set up?

Choose a folder for completed review files and enter your email address. Set the wording you want for cases needing review.

Does this decide which duplicates to delete?

No. Your scheduled review makes those decisions and places its final CSV in the folder you choose. This Agent reports the recorded results.

What happens when a decision needs a closer look?

Your report marks uncertain cases for you to check. It does not guess what happened to those files.

What if the decision file cannot be read?

You get an email naming the file and reading problem. The report does not claim any files were kept or removed.

What happens when the Agent is unsure?

It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.

Can I review its work?

Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.

What happens if I cancel?

The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.

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