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Send Due Date Reminders

Email board assignees and flag tasks with unreachable owners

Use this Agent instantly or customize it - no programming needed

Email due-task reminders and report owner gaps
Reads
  • Board tasks
    Board tasks

    Your board tasks provide due dates, owners, next actions, and the last reminder date.

  • Reminder settings
    Reminder settings

    Your board choice, done statuses, three-day window, and lead address set the reminder rules.

  • Run date
    Run date

    Your chosen morning schedule provides today's date in your local time zone.

Work board
Work board

Your work board holds due tasks, emails owners and the lead, and records successful reminders.
Work board
Select open tasks due within three days or overdue, unless reminded today
Separate email-ready owners from missing or unavailable owners
Email each reachable owner the due date and next action
Writes
  • Assignee reminders
    Assignee reminders

    Your assignees get task titles, links, and due dates, plus next actions or requests to add them.

Record today's date after each successful reminder
Writes
  • Reminder dates
    Reminder dates

    Your board shows today's date on tasks whose reminders went through.

Email the lead owner gaps and failed sends, or confirm none
Writes
  • Owner gap report
    Owner gap report

    Your lead gets task links and reasons for missed reminders, or a note that none need correction.

This Agent starts each workday morning. It checks unfinished board tasks due within three days or overdue. It emails assignees and sends you tasks whose owners it cannot reach.

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Gmail
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Microsoft Outlook
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Zoom
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Zoho Mail
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Podio
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Made for your industry

Send Due Date Reminders is made for businesses in these industries.

Made for your role

Send Due Date Reminders is made for people in these roles.

Made for your department

Send Due Date Reminders is made for people in these departments.

How Send Due Date Reminders works

4 steps, in order, on every run.

  1. Find tasks nearing their due dateCheck your chosen board for unfinished tasks due within three calendar days or overdue. Skip tasks already reminded today.
  2. Email reachable assigneesSend each assignee the due date and next action. Include a task link so they can act. Ask them to add a next action when it is missing.
  3. Record successful remindersSet the Last reminder date after each successful email. Leave failed sends unmarked so the lead can follow up.
  4. Report tasks without a reachable ownerEmail the project lead tasks with unreachable owners or failed sends. Include the reason, or say when no tasks need correction.

How to Get Started

Connect your tools

Connect the tools you already use, such as Gmail, Microsoft Outlook or Zoom.

5 tools
Set your rules
  • Choose the work board, project lead email address, local time zone, and morning workday schedule.
  • Set the reminder window to three calendar days before the due date and map the board's done statuses.
  • Provide a Next action field or a consistent place in each task description for the action the assignee should take.
  • Add a Last reminder date field to each task so retries do not send a second reminder that day.
Launch the Agent

Use safe mode to approve every result before it goes out, or let the Agent run automatically.

FAQs

Frequently asked questions about the Send Due Date Reminders:

What do I need to set up?

You choose the board and lead email address. Set your time zone, morning workday schedule, and done statuses. Provide a next action and Last reminder date field on tasks.

When will an assignee get a due date reminder email?

Your Agent checks on the workday mornings you choose. It emails assignees about open tasks due within three days or overdue, unless it already reminded them today.

What happens when an owner cannot receive email?

You get a daily email with the task link and why no reminder went out. That includes missing or inactive assignees, unavailable recipients, and failed sends.

What if a task has no due date or next action?

Tasks without due dates stay out of your sweep. For a missing next action, the reminder asks the assignee to open the task and add one before its due date.

What happens when the Agent is unsure?

It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.

Can I review its work?

Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.

What happens if I cancel?

The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.

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