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Email Meeting Transcripts
Transcribe meeting videos with timestamps and email organizers
Use this Agent instantly or customize it - no programming needed
- Completed recording noticeCompleted recording notice
Your recording notice identifies the meeting and its host after the video finishes processing.
- Meeting audioMeeting audio
Your meeting's audio file contains the speech that the Agent transcribes.
- Meeting titleMeeting title
Your meeting title helps the organizer identify which recording the transcript covers.
- Organizer email addressOrganizer email address
Your host mapping supplies the organizer's email address for each eligible meeting.
Zoom alerts the Agent when a recording is ready and provides its audio.
- Coordinator failure emailCoordinator failure email
Your coordinator gets the meeting ID and the reason the transcript could not reach the organizer.
Your email tool sends the full transcript to the organizer or a failure notice to the coordinator.
- Timed speech segmentsTimed speech segments
Your transcript starts with spoken words linked to their positions in the recording.
Your speech-to-text tool turns meeting audio into spoken words with start and end times.
- Coordinator failure emailCoordinator failure email
Your coordinator gets the meeting ID and the reason the transcript could not reach the organizer.
- Coordinator failure emailCoordinator failure email
Your coordinator gets the meeting ID and the reason the transcript could not reach the organizer.
- Timestamped transcript emailTimestamped transcript email
Your organizer receives the meeting title and full transcript with timestamps for review.
- Email delivery resultEmail delivery result
Your email tool confirms whether it sent the transcript to the mapped organizer.
This Agent waits for a meeting recording to finish processing. It downloads the audio and transcribes the discussion with timestamps. Then it emails the transcript to the organizer you mapped.
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GmailUsed as:
- Email tool
Gmail sends the full transcript to the organizer or a failure notice to the coordinator.
Microsoft OutlookUsed as:
- Email tool
Microsoft Outlook sends the full transcript to the organizer or a failure notice to the coordinator.
PlaudUsed as:
- Speech-to-text tool
Plaud turns meeting audio into spoken words with start and end times.
ZoomUsed as:
- Meeting video tool
Zoom alerts the Agent when a recording is ready and provides its audio.
- Speech-to-text tool
Zoom turns meeting audio into spoken words with start and end times.
- Email tool
Zoom sends the full transcript to the organizer or a failure notice to the coordinator.
BrevoUsed as:
- Email tool
Brevo sends the full transcript to the organizer or a failure notice to the coordinator.
Microsoft Office 365Used as:
- Email tool
Microsoft Office 365 sends the full transcript to the organizer or a failure notice to the coordinator.
ClickSend SMSUsed as:
- Email tool
ClickSend SMS sends the full transcript to the organizer or a failure notice to the coordinator.
KeapUsed as:
- Email tool
Keap sends the full transcript to the organizer or a failure notice to the coordinator.
SendGridUsed as:
- Email tool
SendGrid sends the full transcript to the organizer or a failure notice to the coordinator.
Zoho MailUsed as:
- Email tool
Zoho Mail sends the full transcript to the organizer or a failure notice to the coordinator.
ServiceM8Used as:
- Email tool
ServiceM8 sends the full transcript to the organizer or a failure notice to the coordinator.
Campaign MonitorUsed as:
- Email tool
Campaign Monitor sends the full transcript to the organizer or a failure notice to the coordinator.
GetResponseUsed as:
- Email tool
GetResponse sends the full transcript to the organizer or a failure notice to the coordinator.
MailgunUsed as:
- Email tool
Mailgun sends the full transcript to the organizer or a failure notice to the coordinator.
MailjetUsed as:
- Email tool
Mailjet sends the full transcript to the organizer or a failure notice to the coordinator.
lemlistUsed as:
- Email tool
lemlist sends the full transcript to the organizer or a failure notice to the coordinator.
OneSignalUsed as:
- Email tool
OneSignal sends the full transcript to the organizer or a failure notice to the coordinator.
SuperchatUsed as:
- Email tool
Superchat sends the full transcript to the organizer or a failure notice to the coordinator.
ActiveCampaign PostmarkUsed as:
- Email tool
ActiveCampaign Postmark sends the full transcript to the organizer or a failure notice to the coordinator.
Mailchimp TransactionalUsed as:
- Email tool
Mailchimp Transactional sends the full transcript to the organizer or a failure notice to the coordinator.
Microsoft ExchangeUsed as:
- Email tool
Microsoft Exchange sends the full transcript to the organizer or a failure notice to the coordinator.
SenderUsed as:
- Email tool
Sender sends the full transcript to the organizer or a failure notice to the coordinator.
Made for your industry
Email Meeting Transcripts is made for businesses in these industries.
- Consulting
Email timed client meeting transcripts for engagement records.
Show all Agents for the Consulting industry - Construction
Email project meeting transcripts for reviewing build discussions.
Show all Agents for the Construction industry - Government
Email timestamped public meeting transcripts for minutes review.
Show all Agents for the Government industry - Education
Send faculty meeting transcripts to organizers preparing minutes.
Show all Agents for the Education industry - Professional Associations
Send committee meeting transcripts to organizers drafting minutes.
Show all Agents for the Professional Associations industry - Architecture and Engineering
Send design review transcripts with timestamps for meeting minutes.
Show all Agents for the Architecture and Engineering industry
Made for your role
Email Meeting Transcripts is made for people in these roles.
- Project Coordinator
Send project call transcripts for checking minutes against speech.
Show all Agents for the Project Coordinator role - Administrative Assistant
Email meeting transcripts with timestamps for drafting minutes.
Show all Agents for the Administrative Assistant role - Project Manager
Email timestamped project meetings for reviewing the discussion.
Show all Agents for the Project Manager role - Executive Assistant
Send leadership meeting transcripts for minutes review.
Show all Agents for the Executive Assistant role - Chief of Staff
Email timed leadership discussions for reviewing meeting records.
Show all Agents for the Chief of Staff role - Corporate Secretary
Email board meeting transcripts for reviewing draft minutes.
Show all Agents for the Corporate Secretary role - City Clerk
Send public meeting transcripts with timestamps for minutes.
Show all Agents for the City Clerk role
Made for your department
Email Meeting Transcripts is made for people in these departments.
- Project Management
Email project meeting transcripts with times for checking minutes.
Show all Agents for the Project Management department - Administration
Send meeting organizers transcripts they can use to draft minutes.
Show all Agents for the Administration department - Legal
Send board meeting transcripts for reviewing governance minutes.
Show all Agents for the Legal department - Executive Office
Email leadership meeting transcripts for preparing minutes.
Show all Agents for the Executive Office department
How Email Meeting Transcripts works
4 steps, in order, on every run.
-
Download the meeting audioFind the finished meeting video and download its matching audio and title. Email your coordinator if the audio is missing.
-
Transcribe the discussionTranscribe the audio into spoken passages with start and end times. Email your coordinator if transcription fails or finds no speech.
-
Format the transcriptArrange the passages in time order and add timestamps and the meeting title.
-
Email the organizerEmail the full transcript to the organizer address you mapped for the host. Alert your coordinator and hold the transcript if that address is missing.
How to Get Started
Connect the tools you already use, such as Gmail, Microsoft Outlook or Plaud.
22 tools
- Enable cloud recording and its recording-completed notification for the meetings to transcribe.
- Authorize access to download recording files, run the speech-to-text tool, and send email.
- Map each eligible meeting host ID to the organizer's email address and set a coordinator address for failures.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Email Meeting Transcripts:
You enable cloud recording and its completion notice for the meetings you want covered. Each finished recording needs a matching audio file.
You map eligible meeting hosts to organizer email addresses. If a host has no match, your coordinator gets an email and the transcript stays on hold.
Your coordinator gets an email with the meeting ID and error so they can check the recording. The Agent does not invent transcript text.
No. You get a timestamped transcript to review against the video. Check uncertain names and passages before writing minutes.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
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