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Hold Proof Decisions
Flag proof decisions that may concern an older image or PDF
Use this Agent instantly or customize it - no programming needed
- Review taskReview task
Your review task identifies the proof and shows its current approval status.
- Approval decisionApproval decision
Your decision includes the time the reviewer responded to the proof.
- Task proof versionTask proof version
Your task names the proof version that the decision concerns.
- Current proof fileCurrent proof file
Your image or PDF has a current revision and a link to the file.
- ReviewerReviewer
Your reviewer is the person who needs to confirm a decision about an older proof.
- MakerMaker
Your maker is the person responsible for the proof under review.
- Review due dateReview due date
Your due date shows when the proof review needs attention.
- Proof accessProof access
Your project access shows whether the review team can open the proof.
Your project management tool holds the review task and the comment asking the reviewer to confirm a decision.
Your file storage service shows the current proof revision, its link, and who can open it.
- Review detail requestReview detail request
Your coordinator sees a request on the existing task for the missing review detail.
- Proof mismatch commentProof mismatch comment
Your task warns that the decision may concern an older proof and asks the reviewer to confirm.
This Agent waits for a proof decision after the linked file changes. It compares the task's proof version with the current file. It comments on a mismatch and asks your reviewer to confirm.
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Google DriveUsed as:
- File storage service
Google Drive shows the current proof revision, its link, and who can open it.
NotionUsed as:
- Project management tool
Notion holds the review task and the comment asking the reviewer to confirm a decision.
- File storage service
Notion shows the current proof revision, its link, and who can open it.
AirtableUsed as:
- Project management tool
Airtable holds the review task and the comment asking the reviewer to confirm a decision.
- File storage service
Airtable shows the current proof revision, its link, and who can open it.
TrelloUsed as:
- Project management tool
Trello holds the review task and the comment asking the reviewer to confirm a decision.
monday.comUsed as:
- Project management tool
monday.com holds the review task and the comment asking the reviewer to confirm a decision.
AsanaUsed as:
- Project management tool
Asana holds the review task and the comment asking the reviewer to confirm a decision.
ClickUpUsed as:
- Project management tool
ClickUp holds the review task and the comment asking the reviewer to confirm a decision.
DropboxUsed as:
- File storage service
Dropbox shows the current proof revision, its link, and who can open it.
Jira Software CloudUsed as:
- Project management tool
Jira Software Cloud holds the review task and the comment asking the reviewer to confirm a decision.
OneDriveUsed as:
- File storage service
OneDrive shows the current proof revision, its link, and who can open it.
Microsoft SharePointUsed as:
- File storage service
Microsoft SharePoint shows the current proof revision, its link, and who can open it.
Microsoft Office 365Used as:
- File storage service
Microsoft Office 365 shows the current proof revision, its link, and who can open it.
SmartsheetUsed as:
- Project management tool
Smartsheet holds the review task and the comment asking the reviewer to confirm a decision.
PodioUsed as:
- Project management tool
Podio holds the review task and the comment asking the reviewer to confirm a decision.
- File storage service
Podio shows the current proof revision, its link, and who can open it.
BoxUsed as:
- File storage service
Box shows the current proof revision, its link, and who can open it.
PipefyUsed as:
- Project management tool
Pipefy holds the review task and the comment asking the reviewer to confirm a decision.
TeamworkUsed as:
- Project management tool
Teamwork holds the review task and the comment asking the reviewer to confirm a decision.
KintoneUsed as:
- Project management tool
Kintone holds the review task and the comment asking the reviewer to confirm a decision.
- File storage service
Kintone shows the current proof revision, its link, and who can open it.
Made for your industry
Hold Proof Decisions is made for businesses in these industries.
- Advertising and Marketing
Flag campaign artwork approvals tied to an older proof.
Show all Agents for the Advertising and Marketing industry - Graphic Design
Ask reviewers to confirm decisions on revised artwork.
Show all Agents for the Graphic Design industry - Consumer Packaged Goods
Hold packaging artwork decisions until reviewers confirm the current proof.
Show all Agents for the Consumer Packaged Goods industry - Printing
Warn when a print proof changes after approval arrives.
Show all Agents for the Printing industry - Publishing
Flag approval decisions made against an older publication proof.
Show all Agents for the Publishing industry
Made for your role
Hold Proof Decisions is made for people in these roles.
- Creative Operations Coordinator
Flag stale proof decisions and ask the reviewer to confirm.
Show all Agents for the Creative Operations Coordinator role - Campaign Coordinator
Flag campaign proof changes before a late approval moves forward.
Show all Agents for the Campaign Coordinator role - Art Director
Ask you to confirm approval when the artwork has changed.
Show all Agents for the Art Director role - Print Production Coordinator
Flag print approvals that refer to an outdated proof.
Show all Agents for the Print Production Coordinator role - Brand Manager
Flag revised brand artwork before you confirm an older approval.
Show all Agents for the Brand Manager role - Creative Operations Manager
Keep changed proofs visible before a review decision moves forward.
Show all Agents for the Creative Operations Manager role - Creative Director
Call out a changed proof before you confirm the creative decision.
Show all Agents for the Creative Director role
How Hold Proof Decisions works
3 steps, in order, on every run.
-
Read the review taskRead the decision time and proof version from the task. Find the named reviewer for the handoff.
-
Compare proof versionsCompare the task's proof version with the current image or PDF revision. Identify any mismatch before the reviewer confirms.
-
Flag the mismatchComment on the task when the versions differ. Ask the reviewer to confirm the decision, leaving the approval with them.
How to Get Started
Connect the tools you already use, such as Google Drive, Notion or Airtable.
18 tools
- Choose the creative project or task list, identify the review status, and map the maker and reviewer fields.
- Specify where the current image or PDF version and due date are recorded.
Use safe mode to approve every result before it goes out, or let the Agent run automatically.
FAQs
Frequently asked questions about the Hold Proof Decisions:
Choose your creative project and review status. Provide a stable item ID and current proof link. Name the maker and reviewer on the task.
No. Your reviewer makes the creative decision. When proof versions differ, the Agent comments on the task and asks them to confirm.
The Agent asks your coordinator on the existing task when the maker, reviewer, or due date is missing. Your coordinator can fill the gap before routing.
It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.
Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.
The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.
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