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Flag Stale PDF References

Warn on review cards when comments refer to older PDFs

Use this Agent instantly or customize it - no programming needed

Check a review comment against the current PDF

Reads

Reviewer comment
Reviewer comment
Your reviewer's comment identifies the PDF revision they reviewed.
Current PDF
Current PDF
Your current PDF provides the latest revision, its link, and project access.
Review card details
Review card details
Your card shows the saved version, review status, named people, and due date.

Shared file service

Shared file service

Your shared file service supplies the current PDF revision, its link, and access for the review.

Review card tool

Review card tool

Your review card tool holds the comment and review details, then shows the verified proof or a hold note.

Are the PDF revisions or handoff details missing?YesNo

Ask the coordinator on the card to clarify the review

Writes

Clarification request
Clarification request
Your coordinator sees what the card needs before anyone routes the review.

Does the comment name an older PDF revision?YesNo

Warn on the card and hold routing

Writes

Stale-version warning
Stale-version warning
Your card warns that the comment refers to an older PDF revision.
Routing hold
Routing hold
Your card stays in review and keeps its assignment until someone resolves the mismatch.

Show the verified PDF on the card for review

Writes

Verified proof link
Verified proof link
Your card points reviewers to the PDF revision the comment matches.

This Agent starts when a reviewer comments on a PDF review card. It compares the named revision with the latest file. It warns on the card and holds routing when the comment cites an older PDF.

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Google Drive

Used as:

Shared file service
Google Drive supplies the current PDF revision, its link, and access for the review.

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Notion

Used as:

Shared file service
Notion supplies the current PDF revision, its link, and access for the review.
Review card tool
Notion holds the comment and review details, then shows the verified proof or a hold note.

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Airtable

Used as:

Shared file service
Airtable supplies the current PDF revision, its link, and access for the review.
Review card tool
Airtable holds the comment and review details, then shows the verified proof or a hold note.

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monday.com

Used as:

Review card tool
monday.com holds the comment and review details, then shows the verified proof or a hold note.

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Asana

Used as:

Review card tool
Asana holds the comment and review details, then shows the verified proof or a hold note.

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ClickUp

Used as:

Review card tool
ClickUp holds the comment and review details, then shows the verified proof or a hold note.

Show all Agents working with ClickUp

Dropbox

Used as:

Shared file service
Dropbox supplies the current PDF revision, its link, and access for the review.

Show all Agents working with Dropbox

OneDrive

Used as:

Shared file service
OneDrive supplies the current PDF revision, its link, and access for the review.

Show all Agents working with OneDrive

Microsoft SharePoint

Used as:

Shared file service
Microsoft SharePoint supplies the current PDF revision, its link, and access for the review.

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Microsoft Office 365

Used as:

Shared file service
Microsoft Office 365 supplies the current PDF revision, its link, and access for the review.

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Smartsheet

Used as:

Review card tool
Smartsheet holds the comment and review details, then shows the verified proof or a hold note.

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Basecamp

Used as:

Review card tool
Basecamp holds the comment and review details, then shows the verified proof or a hold note.

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Podio

Used as:

Shared file service
Podio supplies the current PDF revision, its link, and access for the review.
Review card tool
Podio holds the comment and review details, then shows the verified proof or a hold note.

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Box

Used as:

Shared file service
Box supplies the current PDF revision, its link, and access for the review.

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Pipefy

Used as:

Review card tool
Pipefy holds the comment and review details, then shows the verified proof or a hold note.

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Teamwork

Used as:

Review card tool
Teamwork holds the comment and review details, then shows the verified proof or a hold note.

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Kintone

Used as:

Shared file service
Kintone supplies the current PDF revision, its link, and access for the review.

Show all Agents working with Kintone

Made for your industry

Flag Stale PDF References is made for businesses in these industries.

Advertising and Marketing
Flag feedback on older campaign PDFs before review moves on.
Show all Agents for the Advertising and Marketing industry
Graphic Design
Flag comments on an older design PDF and keep it in review.
Show all Agents for the Graphic Design industry
Consumer Packaged Goods
Flag comments on older packaging proofs and pause review routing.
Show all Agents for the Consumer Packaged Goods industry
Printing
Flag comments on outdated print proofs and hold the review card.
Show all Agents for the Printing industry
Publishing
Mark comments on old page proofs and keep them in review.
Show all Agents for the Publishing industry

Made for your role

Flag Stale PDF References is made for people in these roles.

Creative Operations Coordinator
Mark comments on old PDFs and keep the proof in review.
Show all Agents for the Creative Operations Coordinator role
Art Director
Flag feedback on an old visual proof before it moves to a maker.
Show all Agents for the Art Director role
Print Production Coordinator
Flag comments on superseded print proofs before routing review.
Show all Agents for the Print Production Coordinator role
Brand Manager
Flag feedback on an older brand proof before review advances.
Show all Agents for the Brand Manager role
Graphic Designer
Flag feedback on an older design PDF before revisions are routed.
Show all Agents for the Graphic Designer role
Creative Director
Spot comments on old campaign PDFs before review moves ahead.
Show all Agents for the Creative Director role
Editorial Coordinator
Flag comments on superseded page proofs and hold review routing.
Show all Agents for the Editorial Coordinator role
Proofreader
Mark comments on outdated page proofs and hold the review.
Show all Agents for the Proofreader role
Editor
Catch feedback on an outdated page proof before edits are routed.
Show all Agents for the Editor role

How Flag Stale PDF References works

4 steps, in order, on every run.

Read the comment and proofRead the card's review status and the revision named in the comment. Find the latest PDF revision from the proof your team provides.
Compare the PDF versionsCompare the named PDF revision with the latest file revision. Identify comments that refer to an older proof.
Check the handoffCheck the maker and reviewer before routing. Ask the coordinator on the card if a person or due date is missing.
Warn on the review cardAdd a visible warning when the comment names an older PDF. Keep the card in review and leave its assignment unchanged.

How to Get Started

Connect your tools

Connect the tools you already use, such as Google Drive, Notion or Airtable.

18 tools

Set your rules

Choose the creative project or task list, identify the review status, and map the maker and reviewer fields.
Specify where the current image or PDF version and due date are recorded.

Launch the Agent

Use safe mode to approve every result before it goes out, or let the Agent run automatically.

FAQs

Frequently asked questions about the Flag Stale PDF References:

What do I need to set up?

You choose the creative project or task list and its review status. Point the Agent to the current proof, due date, maker, and reviewer.

What happens when a comment names an older PDF?

Your card gets a visible warning and stays in review. Its assignment stays with the same person for a human decision.

What if the maker, reviewer, or due date is missing?

The Agent asks your coordinator on the existing card before routing. You can fill in the missing handoff details there.

What happens when the Agent is unsure?

It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.

Can I review its work?

Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.

What happens if I cancel?

The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.

Works with

Trello

Works with

Trello

Industries

Industries

Roles

Roles

Published by

Creative Review Essentials

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