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Check Approval File Versions

Flag outdated creative files before reviewers decide

Use this Agent instantly or customize it - no programming needed

Verify the file in a new creative approval
Reads
  • New file approval
    New file approval

    A new file approval gives this run the approval to inspect.

  • Current-file rule
    Current-file rule

    Your team sets how to identify the current creative file.

  • Reviewer and upload access
    Reviewer and upload access

    Your team chooses who may review or upload a replacement file.

  • File versions
    File versions

    The approval shows the attached file and any newer revision.

  • Approval details
    Approval details

    Your approval shows its reviewer, deadline, task context, and current status.

  • Earlier review activity
    Earlier review activity

    Earlier comments and follow-up show what the team has already addressed.

File approval tool
File approval tool

Use file approval tool to read file versions and leave a warning on the same approval.
File approval tool
Is evidence missing or conflicting, or has the approval status changed?YesNo
Record the exact gap on the approval for a person to resolve
Writes
  • Review gap
    Review gap

    Your approval names the missing fact or access issue a person needs to resolve.

Is the assigned reviewer unauthorized?YesNo
Record the access gap on the approval for a person to resolve
Writes
  • Review gap
    Review gap

    Your approval names the missing fact or access issue a person needs to resolve.

Is the attached file older than the current version?YesNo
Flag the older file and ask the owner for the current version
Writes
  • Version warning
    Version warning

    Your approval flags the attached file when a newer version exists.

  • Request for current file
    Request for current file

    Your file owner sees a request to submit the current version.

Note the current version on the approval for the reviewer
Writes
  • Version check note
    Version check note

    Your reviewer sees which file version the approval is ready to consider.

This Agent starts when a file enters approval. It checks the version and review history against your current-file rule. It flags outdated files on the approval and asks the owner for the current version.

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Asana
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Podio
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Pipefy
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Teamwork
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Made for your industry

Check Approval File Versions is made for businesses in these industries.

Made for your role

Check Approval File Versions is made for people in these roles.

How Check Approval File Versions works

4 steps, in order, on every run.

  1. Read the approvalCheck the attached file version and earlier review activity. Read the assigned reviewer and approval status.
  2. Check the current versionCompare the attached file with your version naming and current-file rule. Look for a revision in the approval history.
  3. Update the approvalRecord the checked version on the same approval. Flag an outdated file and ask the owner for the current one.
  4. Stop on review gapsStop routing if evidence conflicts or reviewer authority is unclear. Record the exact gap on the approval for a person to resolve.

How to Get Started

Connect your tools

Connect the tools you already use, such as Asana, Wrike AI Agents or Podio.

5 tools
Set your rules
  • Version naming and current-file rule
  • Approved reviewers and upload access
Launch the Agent

Use safe mode to approve every result before it goes out, or let the Agent run automatically.

FAQs

Frequently asked questions about the Check Approval File Versions:

What do I need to set up?

You choose the current-file rule and how your team names versions. You also provide the reviewer list and upload access.

Will the Agent approve the file?

No. Your authorized reviewer decides whether to approve. The Agent checks the version and flags outdated files on the approval.

What happens when the file or reviewer cannot be verified?

Your team sees the exact gap on the original approval. A person resolves it when evidence conflicts or the reviewer lacks authority.

What happens when the Agent is unsure?

It stops and asks you. The Agent does not guess when it reaches a decision you have not approved.

Can I review its work?

Yes. Every run creates a plain-language log that you can review and export. Logs are kept for twelve months.

What happens if I cancel?

The Agent stops at the end of the billing month and its tool connections are removed. Your run logs remain available for twelve months.

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