File signed agreements, keep order receipts, bundle handoffs. Every one is ready to run, and you can adjust it in plain language.
Email the current proof to its reviewer and record the version sent.
Your reviewer gets the current image or PDF and a clear question. Your review card shows which revision you sent.
Record the review email and send time on the campaign card.
Your campaign reviewer gets the current draft and a clear request, while the card shows when the email went out.
Record reviewer decisions on the correct project card.
Your review cards show who made a proof decision and which file they saw. The reply time stays with the decision.