File signed agreements, keep order receipts, bundle handoffs. Every one is ready to run, and you can adjust it in plain language.
Email the current print proof and note which revision went out.
Your reviewer gets the current image or PDF and a clear question. Your review card shows which revision you sent.
Log customer proof decisions against the exact print file.
Your review cards show who made a proof decision and which file they saw. The reply time stays with the decision.
Record print proof decisions before routing the next handoff.
Your proof tasks show who decided, which file version they reviewed, and who takes the next step.