File signed agreements, keep order receipts, bundle handoffs. Every one is ready to run, and you can adjust it in plain language.
Email the current proof to its reviewer and note the revision sent.
Your reviewer gets the current image or PDF and a clear question. Your review card shows which revision you sent.
Keep reviewer decisions with the matching project proof card.
Your review cards show who made a proof decision and which file they saw. The reply time stays with the decision.
Keep proof decisions and next assignments clear on each task.
Your proof tasks show who decided, which file version they reviewed, and who takes the next step.