Close signed tasks, open follow-ups, carry revision notes. Every one is ready to run, and you can adjust it in plain language.
Send each owner their undated review cards before the weekly handoff.
Your card owners see the review work missing due dates before the weekly handoff, with links to the cards they need to update.
Assign submitted proofs to reviewers with a decision and due date.
Your reviewers get a clear approval task on the submitted proof, with the decision to make and the date you requested.
Put proof corrections on the original task for its maker.
Your maker gets a clear correction checklist on the original card, tied to the proof the reviewer saw.