File signed agreements, keep order receipts, bundle handoffs. Every one is ready to run, and you can adjust it in plain language.
Email the current creative proof and log the revision on the card.
Your reviewer gets the current image or PDF and a clear question. Your review card shows which revision you sent.
Send creative reviewers each new file's name and link.
Your reviewers get an email when a file lands in your shared review folder, with its name and a link they can open.